Job OverviewThe Corporate Secretary plans and executes all Board of Director and Committee meetings and retains all documents and records. Partners closely with the Board of Directors, Executives and Legal team, and will also provide administrative support for the Deputy General Counsel.Job DescriptionResponsibilities include but are not limited to:
- Board Meetings:Plan and execute all Board of Director meetings and committee meetings. Manages all aspects of meeting logistics: drafting and distributing agendas; inviting the appropriate attendees; working with company leaders and staff to develop and distribute meeting materials. Ensure meetings run smoothly and determine the appropriate course of action, referral or response on all deliverables.
- Record Keeping: Attend all meetings of the Board of Directors and its committee and record and disseminate the minutes for such meetings. Retain and organize all of the corporation's significant documents as well as records. Respond to internal and external requests for documents and information.
- Director Onboarding/Training: Lead and manage Director orientation, onboarding and training processes, including administering process for Board of Director evaluations, Director questionnaires, and other Director compliance or governance matters.
- Annual Meetings: Oversee and execute the company's annual meeting of shareholders, including managing the logistics of the meeting.
- Liaison to thirds parties: Responsible for engaging with and being the liaison to third-party corporate governance service providers, such as Board portal providers, registered agent, stock transfer agents, director education resources, annual meeting service providers.
- Administrative Support: Provide complex administrative support of prioritization and time management to ensure maximum effectiveness to the Deputy General Counsel.
RequirementsRequired Skills:
- Highly detail-oriented and proactive approach to work.
- Extremely organized.
- Strong organizational and communication skills, both written and verbal.
- Ability to prioritize and manage multiple tasks simultaneously.
- Process and deadline-oriented with ability to work in fast-paced environment.
- Positive and proactive attitude.
- Open to learning and resilient.
- Experienced with Diligent Board Books.
- Proficient with standard document creation and business communication software, such as Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, Zoom, DocuSign, One Drive, Sharepoint, etc.
- Ability to maintain confidentiality.
Required Experience:
- High School Diploma or GED. Minimum of 5 years of experience working with Board of Directors and/or senior leaders.
Preferred Experience:
- Bachelor's degree with related experience as a corporate secretary or governance experience in the banking sector or financial services.