DATE: October 9, 2024POSITION: Cost Clerk I (12 months) SALARY: GRADE 57 - $2,785.12 monthly - Starting SalaryDEADLINE DATE FOR RECEIVING APPLICATIONS: October 22, 2024WORK LOCATION: Transportation DepartmentGENERAL DUTIES: To perform journey level administration and clerical support duties such as accounting, purchasing and inventory controlQUALIFICATIONS:
- A high school diploma.
- Minimum of three years' experience in purchasing, inventory control and accounting for parts and supplies preferred.
DUTIES AND RESPONSIBILITIES:
- Calculates all invoices and enter stock items onto state inventory
- Keying all MI's
- Prepares requisitions and purchase orders
- Maintains a computer expenditure ledger
- Researches inventory and order parts as necessary
- Reconciles inventory to insure no shortage or overages exists
- Establishes and maintains files for bills, records and correspondence
- Disperses parts to mechanics as needed
- Orders liquid inventory
- Compiles annual inventory
- Orders fuel
- Examines all invoices to assure that they are in accord with deliveries, that proper discounts have been given and taken and that they are correct before they are sent to the office for payment
- Totals all records each month for submission to the North Carolina Department of Public Instruction
- Summarizes and balances labor and parts charges from Equipment and Repair
- Parts Order (TD-18) on a daily basis-using computer
- Enters data from fuel sheets, work orders, labor and parts into the State Vehicle Fleet Management System
- Checks materials received against invoices to verify price and quantity accuracy
- Prepares parts and fuels inventory for the Annual Pupil Transportation Report (TD-1) as required by the North Carolina Department of Public Instruction
- Files daily work
- Assists in answering telephone system; provides information, records information and directs calls to appropriate person Enters materials received (parts/supplies) into SVFMS for use as inventory
- Performs other duties and accepts responsibilities as assigned