Location: all cities,GA, USA
REPORTS TO: Clerk of Court
FLSA STATUS: Non-Exempt
CLASSIFICATION: Non-Personnel System; Serves at the discretion of the Clerk of Court.
PAY GRADE: 110
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to attend to the needs of the Courtin the performance of the duties of the judiciary. Duties and responsibilities include, but are not limited to, assisting in the processing, filing, and data entry of real estate, civil, and criminal documents, receipting of cash transactions, giving assistance to the public, performing duties necessary to act as custodian of court records, and to perform such other duties as are or may be required by law or as necessarily appertain to the office of Clerk of Court.
Job Related Requirements
WORK SCHEDULE: Monday - Friday, 8:00 am - 5:00 pm
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy. High school diploma or equivalent with one year of legal secretarial, clerical and customer service or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. TThe following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Attends court as Officer of the Court; assists and coordinates matters for Superior and State Court judges.
Coordinates and assists in all jury/juror matters; coordinates the Board of Jury Commissioners, prepares and maintains jury lists for attendance, absences, excusals, payroll, and deferments; coordinates with judges' offices for dates and jury requirements; maintains and prepares jury box for picking jurors and mailing summons.
Types, files, cancels, indexes, processes, reviews, and records cash receivables for real estate documents, plats, liens, and lis pendens; prepares daily and monthly indexes for Grantor/Grantee Real Estate records, General Execution Docket, Plats, UCC, and Court Minutes.
Files, records, indexes, and reproduces Notary Public Certificates, Grand Jury Presentments, Orders of the Court, State Bar Certificates, DD214 Certificates, Trade Name applications, Partnership Agreements, and all other related documents in the Court Minutes.
Files, records, and prepares UCC filings for transmission to Superior Court Clerks Cooperative Authority for central indexing.
Process complaints, divorces, garnishments, name changes, adoptions, contempt citations, and annulments for the Court by receiving, filing, docketing, assigning, and recording cash receivables for all civil actions; prepares cases for court calendars; receives and dockets monies for garnishments; prepares summons for civil actions; files and dockets motions, orders, and various other instruments received daily for civil actions; prepares, copies and creates indexes for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court; prepares daily and monthly indexes for Plaintiff/Defendant for State and Superior Court.
Receives, records, files, verifies, and dockets all proceedings and pleadings for Superior and State Court criminal cases; records, verifies, and files sentences; prepares and transmits reports to Georgia Crime Information Center; prepares citations and other correspondence for the Department of Public Safety; conducts prior criminal record checks as required for court; prepares indictment list from True Bills issued by Grand Jury; prepares arraignment calendar from accusations filed by State Court Solicitor; files and dockets motions, orders, and various instruments received daily for criminal actions; issues Notice of Suspension of drivers license; prepares, copies and creates index for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court; prepares daily and monthly Defendant index for State and Superior Court.
Prepares documentation for civil and criminal action to be processed by the Sheriff's Office.
Processes incoming and outgoing mail.
Types and mails invoices for accounts receivables; maintains and posts account records to ledger; balances state and superior court ledgers and journals; receives and deposits fees and fines into appropriate accounts; disburses funds to proper agencies at month end and prepares accompanying reports; keeps records of monies paid into Court Registry for both State and Superior Court; prepares disbursement of funds per Order of the Court.
Prepares reports for Finance Department at end of fiscal year; inputs general ledger data on financial system for Finance Department.
Provides assistance to lawyers, law students, defendants, and the public; answers telephone and responds to requests for information; copies materials and searches information as requested.
Keeps log of outgoing/incoming files from courtroom and judges' offices.
Microfilms and/or scans into court software all real estate related instruments, civil cases, criminal and Court Minutes; prepares microfilm for developing and sends copy to State Archives; indexes film rolls.
Prepares outgoing correspondence for mailing and delivers to mail room daily.
Reports to Clerk of Court all matters related to real estate division, civil division, and criminal division.
Receives payments for fines and/or fees from public, posting to appropriate agency on accounting system as provided by law.
Oversees work performed by defendants sentenced to perform Community Service; law students, and participants of the Job Training Partnership Act program.
Performs other duties as required.
Knowledge, Skills and Abilities
Knowledge of the state laws and guidelines, policies, courtroom procedures, and activities of the State and Superior Courts as they pertain to the performance of duties relating to the position of Court Clerk.
Knowledge of the terminology used within the department.
Knowledge of legal transcripts, indictments, motions, orders, etc. and procedures and methods as required in the performance of duties.
Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.
Ability to communicate effectively with supervisors, other staff members, attorneys, and the public at large.
Ability to use independent judgment in routine and non-routine situations.
Ability to handle required calculations.
Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
Ability to plan, organize and/or prioritize daily assignments and work activities.
Ability to comprehend laws and apply regulations and procedures of the department.
Ability to learn and comprehend various word processing and database programs utilized by the courts for purposes of information processing.
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including scanners, computers, typewriters, microfilms, fax machines, and copying machines. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of legal documents, real estate documents, reports, notices, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare a variety of legal documents and statistical information, using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people and/or groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including legal terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize determine percentages.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers, typewriters, microfilm equipment, copying machines, and other office equipment. Requires the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under considerable stress when dealing with the general public and working under strict legal parameters.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.
ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-###-#### or ...@accgov.com.