DescriptionDepartment: Circuit County ClerkPosition Control Number: 0102-030FLSA Status: Non-Exempt; position is eligible for overtimeSafety Sensitive Designation: This position is not designated as safety-sensitive.Random Drug/Alcohol Test: NoOpening Date: December 28, 2024 Closing Date: January 06, 2025 at 11:59 PMThis job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.An Equal Opportunity EmployerJOB SUMMARY: Responsible for creation and processing of civil, criminal, probate, domestic relations, juvenile, and other case filings and subsequent pleadings filed in Pulaski County Circuit Court; implementation of court records; data entry of case records; and calculates fine and fee amounts owed.ESSENTIAL JOB FUNCTIONS:
- Receives and processes filing paperwork for criminal cases, pleadings, court orders, and decrees; reviews to ensure all necessary documentation and proper fees are included; inputs into a computer database and uploads digital images of pages received.
- Enters orders, decrees, and judgments into computer records and notifies various agencies and parties; issues testamentary letters, letters of guardianship, letters of administration, or documentation related to cases; mails out as appropriate.
- Calculates and processes court costs including fine amount, court fees, witness fees, fees for issuing subpoenas, sex offender conviction fees, DNA testing fees, and credit for time served in jail.
- Prepares and issues bench and alias warrants, commitment orders, bond forfeitures, summons, fine statements, and revocation warrants for cases in assigned divisions; posts court dates and times to docket.
- Implements orders of the court by processing orders and judgments, then distributing them to appropriate personnel; notifies the state of driver's license suspensions for certain convictions.
- Prepares correspondence and court dockets by running reports containing case number, parties, charges, outstanding motions, and case status; reviews to ensure all information is accurate.
- Bill other government agencies for the recording of tax liens and benefit overpayments.
- Answers questions related to Circuit Court cases and filing procedures in person, over the phone, and electronically; provides copies of records and certify as requested.
- During court proceedings, administers oaths to seated jurors after conducting roll call; prepares records of jurors present and seated for payment of jury fees.
- Calculates court awards as needed in the preparation of civil dispositions.
- Notifies Sheriff's Department of issuance or dismissal of orders of protection, warrants for arrest, and orders for transporting inmates.
- Provides telephone support to poll workers as needed during major elections.
SECONDARY DUTIES AND RESPONSIBILITIES:
- Performs any other related duties as required.
PERSONNEL SUPERVISED: NoneWORKING CONDITIONS: Work is performed in a smoking-restricted office environment.MINIMUM QUALIFICATIONS:REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
- Considerable knowledge of legal terminology, the court system, legal procedures, and practices.
- Considerable knowledge of the preparation and maintenance of court dockets, legal documents, and case files.
- Considerable knowledge of office practices, procedures, equipment, and terminology.
- Good knowledge of filing and record-keeping systems.
- Some knowledge of basic mathematics.
- Ability to maintain detailed accurate record-keeping systems.
- Ability to communicate effectively in writing.
- Ability to provide excellent customer service.
- Ability to handle confidential materials in a reliable manner.
- Ability to prepare numerical reports.
- Ability to maintain discretion regarding privileged information.
- Ability to attend work regularly and reliably.
- Skill in the digitization of documents.
- Skill in manipulating file sizes to meet system requirements.
- Skill in the operation of a PC.
- Skill in the use of Microsoft Word and Excel.
PHYSICAL REQUIREMENTS:
- Ability to communicate effectively in writing, over the phone, and via electronic means.
- Ability to lift and carry up to 25 pounds.
- Digital dexterity is sufficient for the operation of a keyboard and mouse.
- Visual acuity is sufficient for normal office activities, including the use of a PC.
EDUCATION AND EXPERIENCE:Completion of high school or GED equivalency; considerable clerical work experience with record-keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.RequirementsEmployment is contingent upon the successful completion of a criminal background check. Must be bondable. Regular and reliable attendance is an essential function of this position.