Since 1978 The Inn at Little Washington, located in the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join our growing team of exceptional people. Your next career awaits.Some of our awards include Michelin 3 Stars, Forbes 5 Stars, Michelin Green Star, AAA 5 Diamonds, and Wine Spectator Grand Award. Member of Relais & Chateaux.
Why join our team:We offer:
- Health, vision and dental insurance (full time employees)
- Paid time off (Full time employees)
- 401(k) retirement plan with match
- On-the-job training
- Employee education allowance
- Advancement potential
- Flexible schedules
- Employee appreciation events
- Complimentary uniforms
- Delicious family meals daily prepared by the chefs
- Referral bonuses
- Competitive pay
www.theinnatlittlewashington.com
SUMMARYThe Administrative Coordinator works with the Culinary Managers in the Main Kitchen and the Culinary Director as needed to assist in performing, updating, organizing, and executing various managerial tasks to facilitate the operation of the culinary department. The position requires training on the systems used in the kitchen and excellent organizational and communication skills. The position requires moderate experience with Microsoft Office and professional correspondence in communications especially with individuals outside of the IALW organization.
ESSENTIAL FUNCTIONS1. Oversight of labor, adjusting employee punches as needed, communicating hours and OT with managers.2. Assisting with logs, meetings, check-in/out for employee accommodations and organizing internship and J1 students.3. Compiling and organizing recruitment and onboarding needs with HR and the culinary team as directed.4. Daily and weekly menu document creation in drive as directed by sous chefs, including stayover menu options, and special menus.5. Tracking of all CIP guests and forecasting upcoming CIPs.6. Daily coordination of SDRs, SOFs, and CIPs with staff and culinary team.7. Assisting with updates on kitchen drive and keeping the kitchen documents organized and easily accessible.8. Organizing service ware and non-food inventory for kitchen operations.9. Assisting with calendar, invites, meeting organization and interviews as directed by senior culinary managers.10. Ordering and purchase of small non-food items as approved by senior culinary managers.11. Coordination with kitchen and other departments to handle any inter-departmental project or need.12. Assistance with organization of employee housing and tracking as needed and directed.13. Assistance with submission of forms for all HR related functions from the kitchen.14. Assistance with additional non-culinary projects with the kitchen managers, as approved by senior culinary management.15. Following guidance and direction from senior management effectively, efficiently, and appropriately. 16. Other related assignments as necessary.
QUALIFICATIONSRequired1. Strong communication skills2. Attention to detail3. Strong organizational skills4. Moderate to strong Computer skills, specifically with software used by The Inn and Microsoft Office Suite5. Eagerness to continue to improve and grow culinary operations6. Self-motivated, completing directed and assigned work in a timely and independent manner7. Ability to identify inefficiencies and offer options/ideas for improvementDesirable1. Positive attitude2. Associates Degree or higher, preferably in business or hospitality3. Strong sense of urgency4. Holistic understanding of the Inn and specifically the kitchen operations
SKILLS1. Excellent typing and communication skills2. Strong understanding of all software used in the kitchen office3. Excellent communication, organization, and problem-solving skills4. Proficiency in ordering, organization, and follow-up communication5. Ability to teach and train others as necessitated6. Ability to comprehend all management directives and goals to ensure efficiency in all aspects of culinary administration7. Moderate to strong understanding of Microsoft Office Suite, specifically excel, word, publisher, and outlook
PHYSICAL DEMANDS1. Ability to work in front of a computer screen for 1-2-hour periods2. Ability to lift and file up to 10-30 pounds as needed3. Ability type for 1-2-hour periods4. Ability and capacity to work up to and on occasion exceeding 60 hours per week as business demands**The Inn at Little Washington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws**