Location: Jamaica,NY, USA
CUNY Administrative Assistant, Level 1A (Mathematics & Computer Science) Provisional
GENERAL DUTIES
This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.
A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).
This position is in CUNY's Classified Civil Service. The full specification is available on our web site at
CONTRACT TITLE
CUNY Administrative Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
* OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT *
Reporting to the Chairperson, the CUNY Administrative Assistant will provide supervision of the administrative clerical functions for the Department of Mathematics and Computer Science at York College. The successful candidate must have excellent customer service skills and demonstrate a high level of professionalism.
Additional tasks include, but are not limited to:
* Assists with all aspects of the department's management adhering to strict deadlines.
* Assists the chairperson in the day-to-day operations of the department, including maintaining the calendar, scheduling/canceling meetings and assisting with routine and special events and program activities.
* Supports and assists with budgeting, departmental accounts, PAFs and other hiring documents, timesheets, multiple positions forms and ordering supplies and equipment.
* Supports faculty in use of CUNYfirst for various functions, including, but not limited to, travel, class permissions and math course placement.
* Assists with training newly hired personnel such as work-study students in intricate and pivotal tasks, including, but not limited to, office duties and policies/procedures.
* Handles sensitive personnel files and maintains them for accuracy.
* Prepares reports, including drafts, using information received from various sources. Drafts routine and complex correspondence and coordinates on paperwork for hiring adjunct faculty.
* Manages office inventory of supplies; sets up and maintains active paper files, archives, and electronic files, related to personnel, course syllabi, final exams and records, frequently used forms, etc.
* Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
* Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.
1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.
2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).
OTHER QUALIFICATIONS
* OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT (Assignment Level 1 / Pay Level 3 or Level 2 / Pay Level 4) OR CUNY ADMINISTRATIVE ASSISTANT *
COMPENSATION
$49,155
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.
You may only apply online through the CUNY.edu job board.
To apply:
Please go to www.CUNY.jobs.
Filter by Job Location by clicking on York College. The title of this position is CUNY Administrative Assistant, Job ID # 27595. Click on the title to view the entire job announcement.
Click the 'Apply Now' tab and follow the prompts from there, including creating an account or logging into a previously created account.
York College/CUNY is an EEO/AA/IRCA/ADA Employer.
CLOSING DATE
* Reopened - November 6, 2024
JOB SEARCH CATEGORY
CUNY Job Posting: Support Staff
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
27595
Location
York College