CURB Administrative & Financial Coordinator - McKelvey School of Engineering
: Job Details :

Scheduled Hours37.5Position SummaryThe Administrative & Financial Coordinator provides essential administrative support for the CURB, an NSF-funded large-scale Engineering Research Center. This position is responsible for coordinating center-related activities, facilitating communication among center members, supporting research activities, and contributing to the Education Workforce Development (EWD) and Diversity, Culture, and Inclusion (DCI) initiatives. The position will also participate in the financial management of CURB and serves as a liaison to SPA, School and Departmental financial teams. This role is crucial for ensuring the smooth operation of the center and supporting its strategic goals.Job DescriptionPrimary Duties & Responsibilities: Post-Award and Financial Administration

• Support the research center in managing post-award tasks, including entering transactions, processing reimbursements, and ensuring timely submission of all financial documents.
• Track the project budget, ensuring compliance with funding agency guidelines and university policies. Regularly review expenses against approved budgets and identify discrepancies or potential issues.
• Generate and maintain accurate financial reports, providing stakeholders with timely overview of project expenditures, remaining balances, and any upcoming financial deadlines. Ensure reports are tailored to sponsor and institutional requirements.
• Generate financial portion of the annual report.
• Assist in preparing semiannual financial projections of future award period.
• Assist in coordinating sub-awards, ensuring that all necessary documents are submitted within needed timeline, expenditures are tracked, cost share are met, and payments are processed in accordance with the terms of the agreement.
• Act as the liaison between the research center, SPA, and the department or college's financial management team. Ensure clear communication on financial matters, facilitating coordination between internal and external stakeholders.
• Assist with additional post-award research activities: Provide general administrative support for other post-award tasks as necessary, including compliance reviews, effort reporting, and financial audits.

Coordinate Center Activities

• Organize and manage logistics for center-related events, including meetings, seminars, workshops, retreats, and EWD/DCI initiatives.
• Arrange facilities, schedule events, and host virtual platforms.
• Facilitate the participation of invited speakers and visitors, including travel and itinerary arrangements.
• Record minutes at meetings and maintain documentation of lectures and seminars.

Center Communications

• Manage center communications across Washington University in St. Louis, University of Delaware, Texas A&M University, Prairie View A&M University, and other subaward recipients.
• Distribute internal newsletters and updates to keep all stakeholders informed.

Support for Executive Team and Governance Bodies

• Support the Executive Team and Research Thrust Directors in coordinating meetings and communication.
• Facilitate communication and logistics for the Student Leadership Council, Scientific Advisory Board, Industrial Advisory Board, and Social and Environmental Justice and Workforce Board.
• Assist in implementing the Convergent Team Communication Strategies to enhance collaboration across CURB partners.

Perform other duties as assigned.Working Conditions:Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications:No specific certification is required for this position.Work Experience:Administration And Office Support (5 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:Bachelor's degree, M.B.A. - Master of Business AdministrationCertifications:No additional certification beyond what is stated in the Required Qualifications section.Work Experience:Relevant Experience (2 Years)Skills:Accounting Processes, Administrative Support Work, Adobe Acrobat, Analytical Thinking, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Workday, Working Independently, Written CommunicationGradeG09-HSalary Range$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.AccommodationIf you are unable to use our online application system and would like an accommodation, please email ...@wustl.edu or call the dedicated accommodation inquiry number at 314-###-#### and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.