Salary : $2,117.29 - $3,532.63 Biweekly Location : Miami Beach, FL Job Type: Full-time Job Number: 02287 Department: Finance Opening Date: 09/10/2024 Closing Date: 9/24/2024 5:00 PM Eastern Nature of Work This classification exists to perform entry-level customer service work in the City's Finance Department. The Customer Service Representative performs technical work which requires the application of excellence in customer service, along with a general knowledge of business principles and methods. The incumbent is supervised by an experienced professional staff member, but the degree of supervision varies with the complexity of assignments and the experience of the recruit. Tasks may vary depending upon areas of assignment or departmental needs. Upon successful completion of a minimum training period of 18 months, employees in this category may be considered for promotion to the level of Customer Service Representative I. Illustrative Examples of Essential Duties
- May perform Revenue program and Customer Service functions including:
- providing excellent customer relations through the delivery of quality service, prompt handling of requests and satisfactory resolution of complaints
- providing general information and guidance to applicants of City services
- Processing, verifying, and routing the following:
- Business Tax Receipts Certificates of use and Annual Fire Permit applications - Sidewalk Caf applications - Residential Parking Permit applications - Visitor Parking Permit applications - Monthly Municipal Parking Garage and Surface Lot applications - Resort Tax applications - Artist Vendor, Street Performer and Non- Profit Lottery applications - Garage Sale and Real Estate Permit applications - Requests for Lien Searches - Parks and Recreation Program applications - Passport applications
- reports and statistical information - journal entries and financial reports - lien searches on properties
- Reconciling and balancing Revenue program transactions
- Processing, reconciling, and mailing of renewal notices for various Revenue program functions
- Preparing and analyzing revenue reports
- Processing, analyzing and reconciling applications for accuracy and completion
- May perform Resort Tax program functions including:
- reviewing and analyzing field audits
- addressing assessment appeals
- reviewing delinquent lists and requests for prosecution
- appearing in court and assisting in the presentation of delinquent cases
- resolving taxpayer inquires and recommending payment arrangements
- reviewing computer generated and manually prepared reports
- preparing reports and statistical information
- preparing journal entries and financial reports
- reconciling Resort Tax revenues with the financial management system
- processing, analyzing and reconciling Resort Tax returns for accuracy and completion
- preparing correspondence and attending meetings
May perform Accounts Receivable functions including: - Preparing and/or reviewing the following:
- cashier reports and deposits - billing and collections reports - lien searches and overseeing the maintenance of files - Special Assessment Bills
- reconciling a variety of revenue funds
- preparing journal entries and financial reports
- reviewing City deposits, journal entries, and refunds
- processing payments for City services, applications, bills, invoices, taxes, and fines
- conducting collection services for monies owed to the City for services, applications, bills, invoices, taxes, and fines
- processing, analyzing and reconciling tax returns for accuracy and completion
- May perform Utility Billing Functions including:
- opening and closing accounts
- analyzing account activity
- preparing payment plans for outstanding balances
- reviewing account deposits and refunds
- processing Sewer Fee adjustments
- processing payments for consumption
May perform Call Center functions including: - providing excellent customer relations through the delivery of quality service, prompt handling of requests and satisfactory resolution of complaints via telephone calls
- Take customer calls and provide accurate, satisfactory answers to their queries and concerns
- De-escalate situations involving dissatisfied customers, offering customer assistance and support
- Call residents, businesses, and visitors with relevant information
- Guide callers through troubleshooting, navigating the City's website or using City systems
- Review customer accounts, providing updates and information about billing and processes
Minimum Requirements
- Graduation from an accredited college or university with an Associate's degree in Public/Business Administration, Management, Accounting, Finance, or a closely related field
- One (1) year full-time paid professional customer service experience in the areas of revenue generation, accounts receivable, maintenance of electronic financial records and handling of customer concerns preferably in the public sector
- Other combinations of experience and education that meet the minimum requirements may be substituted
- Demonstrated ability to provide high quality service within constrained resources in a multiuser environment
Physical Requirements:
- Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, talk, sit, stand, hear, use hands to fingers, handle, feel or operate objects, read and write
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine
- No significant standing, walking, moving, climbing, carrying, bending, or kneeling
- Work is predominantly indoors within a usually quiet to moderately noisy environment
For all positions:
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all state, county and city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
- Ability to maintain regular and punctual attendance.
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach
For all technical, professional, supervisory and managerial positions:
- Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.
Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application. Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year cliff vesting. Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA). For a more detailed overview of the benefit package, please visit Benefits section at 01 Did you graduate from an accredited college or university with an Associate's degree in Public/Business Administration, Management, Accounting, Finance, or a closely related field
02 List your list of degree or study 03 Do you have one (1) year of full-time paid professional customer service experience in the areas of revenue generation, accounts receivable, maintenance of electronic financial records, and handling of customer concerns, preferably in the public sector?
04 Briefly describe your professional customer service experience in the areas of revenue generation, accounts receivable, maintenance of electronic financial records, and handling of customer concerns preferably 05 Can you demonstrate the ability to provide high-quality service within constrained resources in a multiuser environment?
Required Question