Data & Grants Compliance Manager
: Job Details :

DATA & GRANTS COMPLIANCE MANAGEREmployment Type: Full-timeLocation: Administration Office (Pittsburgh, Pennsylvania)Department: Advancement Hours: 40 hours per weekStatus: Salaried/ExemptCompensation: $50,000-$54,000 annuallyAbout UsBGCWPA is a mission-based organization that hires employees that are recognized as leaders in their field with a passion for improving young lives. We have strong values, embrace diversity and offer great benefits which allows our employees to maintain work/life balance. BGCWPA is one of the largest, most comprehensive out-of-school-time providers in the region, annually serving over 7,500 youth from Allegheny County and Somerset County in preschool, before/afterschool, summer camp, teen mentoring, workforce development, STEAM, and sports programs. An affiliate of a national organization-Boys & Girls Clubs of America.At Boys & Girls Clubs of Western Pennsylvania, we celebrate and support what makes people different. For the benefit of our youth, our families, and our communities, BGCWPA is proud to be an equal opportunity workplace that intentionally hires, trains, and supports staff that are representative of the many communities we serve. We are committed to hiring diverse and talented folks regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.Job SummaryBGCWPA is seeking a Data & Grants Compliance Manager who is driven, detail-oriented, and collaborative. This role will play a pivotal part in ensuring compliance with grant requirements and reporting, supporting the tracking of key performance metrics across our programs funded by government and foundation sources, and entering and updating Foundation, Corporate and Government grants data in our DonorPerfect CRM system. Working closely with the Director of Foundation & Government Relations, this role is essential for securing and maintaining funding, coordinating grant reporting, and managing data related to funder relationships. The ideal candidate will have a keen eye for detail, strong analytical abilities, and a proactive approach to problem-solving.Core Responsibilites(i) Data Coordination and Management•Conduct in-depth research to identify potential funding opportunities from foundations, government entities, and other sources aligned with BGCWPA's mission.•Proactively manage prospect research, identifying untapped funding opportunities and ensuring a robust pipeline of grant funders that align with organizational priorities.•Serve as the primary information resource for funders, facilitating seamless communication for grant proposals, applications, and other interactions.•Entering and updating Foundation, Corporate, and Government grants data within the DonorPerfect CRM to ensure that data related to grants is accurate, consistent, and up- to-date.•Generate and analyze data reports and dashboards to track trends, measure program impact, and support decision-making.(ii) Grants Compliance and Reporting•Develop and maintain a comprehensive system to track grant statuses (prospective, awarded, declined, or tabled) and reporting deadlines via DonorPerfect CRM.•Collaborate with the Director of Foundation & Government Relations to streamline processes for tracking grant progress, ensuring that department leads are consistently informed of benchmarks, outcomes, and compliance requirements.•Lead quarterly meetings with department heads and executive leadership to ensure timely deliverables and adherence to grant terms, tracking progress against performance metrics.•Oversee the preparation, production, and submission of all required grant reports by coordinating with internal teams to gather necessary information, establishing schedules, and ensuring deadlines are met.•Maintain detailed records of all grant documentation within the CRM, providing comprehensive historical data for ongoing reference and audit purposes.Qualifications•Bachelor's degree in a relevant field (e.g., Nonprofit Management, Data Management, Business Administration, Social Work, Project Management, or similar). Equivalent experience may be considered.•1-3 years of experience in CRM management, grants compliance, or nonprofit operations (grant-related experience preferred).•Strong proficiency in data analysis and reporting tools, particularly DonorPerfect CRM and Microsoft Excel.•Exceptional verbal and written communication skills, with a proven ability to collaborate across multiple teams and departments.•Strong organizational skills with impeccable attention to detail and the ability to handle multiple tasks, prioritize effectively, and meet tight deadlines.•A proactive, strategic thinker with excellent problem-solving skills and the ability to work both independently and as part of a team.•Familiarity with grant management systems, compliance regulations, and budget tracking as they relate to grant-funded programs.•Experience with Google Suite and other project management tools.•Ability to handle physical demands related to office and event environments (e.g., lifting up to 50 pounds, climbing stairs, stooping, and standing).NoticeWe provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.