Data Specialist & Assistant to COO Position Overview The
Data Specialist & Assistant to COO supports with the data collection and entry processes to ensure accuracy and quality of processes and programs. The Data Specialist & Assistant to COO works with COO to assure sites are meeting requirements and expectations for completion of daily service records and reporting, and to assess program quality in relation to grant deliverables and outcomes. This is a full time, hourly position with excellent benefits.
Data Collection and Database Management - Work with Chief Operating Officer to understand grant requirements relating to data collection and reporting to develop comprehensive processes that fit the needs of the funder and DMBGC
- Support Chief Operating Officer with staff training and corrective action on data collection processes
- Design and implement plans to gather and accurately record and report all data in a timely manner
- Serve as program database manager, ensuring the database accurately reflects DMBGC program offerings and associated registrations
- Educate program staff on the importance of data collection, methods for collecting data, and their role(s) in the process
- Enters data into program and member database and runs reports as necessary or as directed
Program Quality and Analysis - Review program action plans in relation to data collection and management and work with Chief Operating Officer to implement changes necessary to support funding and DMBGC goals
- Design program assessment tools to measure success of programs through the lens of members, their families, and staff
- Use data collected to analyze program quality and enhance programs
- Analyze data for trends in attendance and programmatic selection and work with Leadership Team to identify opportunities or solutions
Member Services - Coordinates member registration process, and reviews member attendance records monthly to update the database based off of unsatisfactory attendance
- Coordinates communication with schools within service area to provide report card releases and request updated information
- Coordinate communication with parents regarding registration process
Assistant to COO Functions - Execute daily tasks assigned by the COO, ensuring organizational goals are met
- Contract Coordination: Manage service contracts ensuring timely execution
- Grant Management: Track grant deadlines, assist in report preparation, and submit financial and program reports
- Annual Reporting Support: Provide information for annual reports and submit necessary documentation
- Meeting Coordination: Manage calendars, prepare meeting minutes, and distribute agendas for the Board and Committees
- Program Support: Assist programming team as needed in daily program operations (After School, Summer Camp, School Out Days)
Additional Responsibilities - May perform reference checks, prepare or make bank deposits, serve as first backup for Club phone system, and prepare for Board and Committee meetings
- May be required to directly lead programming
- May be required to work evenings or weekends to support special events and programming
- Other duties as assigned
Qualifications - Bachelor's Degree in a relevant field (data analytics, accounting, economics, business, psychology, statistics, or a closely related area) preferred
- Two or more years of experience in a youth development organization or one or more years professional experience in data collection and/or analysis
- Ability to work flexible schedule based upon program/organizational needs
- Group leadership skills, including an understanding of group dynamics
- Valid Driver's License and be approved by the Club's auto insurance provider
- Strong group and individual communication skills, both written and verbal
- Familiarity with reading and interpreting grant deliverables or requirements