Department Administrator
: Job Details :

Department Administrator

The Department Administrator for the School's Department of Periodontics and Preventive Dentistry oversees all administrative affairs and special events for the department, including the graduate program in periodontics, and supervises departmental staff and student workers. The incumbent provides administrative support to the Chair, and the graduate program director. The incumbent must be highly organized and provide structure and oversight for all departmental tasks and ongoing projects, ensuring that all deadlines are met, and communicate and enforce departmental policies and procedures, including those related to clinical and research activities. Responsibilities include:

* registering residents for classes

* overseeing department ordering

* reconciling faculty expenses

* maintaining website

* maintaining time off records for residents, faculty, and staff

* assisting faculty and staff with upkeep of credentialing, sets up externships, supports program director in assembling accreditation documentation

* serve as contact for Residency and Research Program interested candidates

Since 1896 the School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. Each day the school's faculty and staff contribute to its mission to advance the future of dental medicine through teaching, research and service. In addition to being a great place to work the University offers robust benefits including: *11 Paid Holidays, Paid Vacation, Sick and Personal Days * Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year * Paid Parental Leave * Education benefits for eligible employees, their dependents and spouse/domestic partner * Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans * A robust retirement savings plan option. Including 100% match on employee contributions of 3-8% (150% after vesting) and enhanced match for those nearing retirement * Free PAT bus pass.

Job Summary

Supervises day-to-day operations of a small University academic unit and supervises team. Monitors budgets and performs associated financial duties. Assists in managing human resources actions and implementing procedures to streamline business operations. Monitors daily work progress and ensures compliance with policies and regulations. Oversees administrative duties and resolves routine issues.

Essential Functions

The individual must be able to communicate in person and over a telephone, use a copier, and other office equipment. Individual must be knowledgeable of University policies and procedures. Individual must be able to operate a computer, proficiently use Microsoft office, and type accurately.

Physical Effort

The position is primarily sedentary. Sitting and standing for long period of time and some movement around the School of Dental Medicine is required.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Supervisor - Business Administration Job Family: Business Operations & Administration Job Sub Family: Operational Leadership Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: 2 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m. Work Arrangement: Monday - Friday, 8:00 a.m. - 4:30 p.m. Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not ApplicablePlease see job description

PI253623136