Essential Job FunctionsThis position reports to Dean's Assistant of the College of Science, Engineering & Technology (CSET) and under general supervision, provides administrative support to professional staff and subordinate supervisors in the assigned college.
What You'll Do- Manages office operations including mail, copy machines, and other office equipment
- Processes Copy and Supply orders
- Schedules and secures resources for meetings, conferences, and work unit operations
- Schedules conference room
- Manages/maintains department vehicles and schedules vehicles or contract buses when needed
- Assists faculty with travel arrangements and reimbursement requests
- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities in CSET
- Assists new employees/student employees with office supplies and office machines
- Upkeeps of department email mailboxes
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Mail distribution/upkeep of staff and faculty mailboxes within departments
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Stores Syllabi reporting to Repository
- Conducts annual computer equipment inventory and reports it to IT
- Coordinates tri-annual confidential shredding, loading, and delivery to designated area
- Coordinates Assessment report data
QualificationsMINIMUM QUALIFICATIONS:
- Associate Degree at time of application
PREFERRED QUALIFICATIONS:
- Associate's degree with experience in a higher education work environment
The Successful CandidateThe successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence. In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.
Conditions of AppointmentPosition is a part-time (80%) University Staff appointment. The work hours for this position will be between 7:45 a.m. - 4:30 p.m., Monday through Friday.A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
Compensation and BenefitsSALARY INFORMATIONHourly wage range of $18.50 -$20.00This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).BENEFIT DETAILSThe UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.For more details, please review the benefit quick guide linked below.
- UW System Employee Benefits Brochure
- University Staff Quick Guide
- Total Compensation Estimator