DEPARTMENT SECRETARY, 9 MONTH
: Job Details :

Requisition Number P01120 Position Type Staff Department History Working Title Department Secretary, 9 month Classification Clerical Assistant 2 - 00102

Position Summary Information

Nature of position Permanent, Full-time If Temporary, Start Date If Temporary, End Date If part-time, hours per week If part-time, percent time Days Worked Monday - Friday Hours/Shift worked 8:00 a.m. - 4:30 p.m. Union AFSCME

Posting Detail Information

Job Summary/Basic Function

Provide secretarial support for the Department of History, the Department of Philosophy and Department ofEconomics in the College of Humanities, Arts, and Social Sciences, working directly with Chairs of all three Departments.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary: $27,075.00 plus comprehensive benefits:

* Health insurance

* Dental insurance

* Vision insurance

* Group life insurance

* Retirement - 2 plans to choose from

* Tuition waiver

* Vacation leave

* Sick leave

* Holiday leave

The State System Employee Benefits Summary can be found at

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Duties and Responsibilities

* Provide administrative support to the Department Chairs.

* Support Department Chairs in preparation of course schedules and appointment forms.

* Answer phones, emails and greet visitors.

* Assist prospective students, current students, or other stakeholders.

* Act as a resource person regarding policies or practices of the Departments and the University.

* Assist Departments with webpage maintenance.

* Collect and publish semester hours of all faculty.

* Take and transcribe minutes of the Departments' meetings.

* Hire and supervise graduate and undergraduate student employees.

* Prepare student payroll.

* Maintain Departmental budget records.

* Order all office supplies for the Departments.

* Assist faculty with processing of travel requests and travel expense vouchers.

* Arrange travel and overnight lodging for invited lecturers, external reviewers, etc..

* Assist in arranging social events for the Departments by working with catering, facilities, etc..

* Prepare all forms for the hiring of professors/adjuncts and make sure their files are complete.

* Perform administrative duties related specifically to the Conference on the Holocaust and Genocide, Marauder Fund and the African American Studies minor, as necessary and appropriate.

* Serve as resource liaison for student clubs that are generated from both Departments, including other student clubs whose advisor teaches in either Department.

* Perform other related duties as assigned by Department Chairs.

* All other duties as assigned.

Required Qualifications

* Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.

* Excellent oral, written, and interpersonal communication skills.

* Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams.

* Ability to:

* proofread information for conformance with prescribed standards.

* adapt quickly to changing student, employee needs.

* always maintain confidentiality and discretion.

* provide exemplary customer service and direction in high volume office.

* organize, prioritize, meet deadlines, and follow up on assignments,

* perform detailed work involving written information.

* learn new skills as needed.

* work independently and in coordination with others.

* oversee student workers.

* adapt quickly to changing student, employee needs.

* Demonstrated organizational, analytical, and critical thinking skills.

* A sense of urgency and attention to deadlines and details.

* Ability to work with students of diverse cultures, racial and ethnic groups.

* Knowledge of office procedures, policies, forms, and various office filing systems.

* Evidence of a commitment to diversity, equity, and inclusion.

* Successful interview (Including Word and Excel tests).

* Successful completion of three background checks.

Preferred Qualifications

* Prior professional work experience in an academic setting.

* Prior experience using specific systems (Banner, SAP, Zoom, etc.).

* 2 years of full-time secretarial-specific experience .

Essential Functions

* Work is normally performed in a typical interior/office work environment.

* Ability to sit for long lengths of time.

* Extensive writing and verbal communications skills.

* Basic and advanced math skills (add, subtract, multiply, divide, fractions, percentages, formulas, equations).

* Understanding of written directions.

* Must be able to lift/pull/push up to 10 pounds.

* Dexterity of hands and fingers to operate a computer keyboard and mouse.

Posting Open Date 10/25/2024 Posting Close Date 11/10/2024 Special Instructions to Applicants

* This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.

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