Salary: $36,580.00 - $53,041.00 AnnuallyLocation : Osage Beach, MOJob Type: Full TimeJob Number: 2024.36Department: Building DepartmentOpening Date: 12/18/2024Description SummaryPerforms general staff, clerical, and administrative duties for the Building Official. Expectation of Job DutiesThe following examples are meant to be illustrative only and are not intended to be all-inclusive:
- Prepare correspondence, forms, reports, records, and other materials from copy, rough draft, and/or recorded dictation utilizing computer software such as word processing, spreadsheet, and data base, checking against a variety of records and resources including City ordinances, policies, and regulations to secure complete and accurate information.
- Maintain departmental files, materials, and information.
- Compose letters, memos, and other written communication on routine matters.
- Coordinate multiple projects and complete projects accurately and within expected deadlines.
- Perform routine duties related to departmental operations including data research, report writing, editing, proofreading and corrects writing materials to ensure correct format, spelling, punctuation, and grammar.
- Make conference reservations, travel arrangements, and appointments for the Building Department and others as assigned.
- Order and distribute office supplies.
- Prepare for meetings by providing conference rooms with coffee, water, and other refreshments as needed.
- Prepare, assemble, copy, and deliver Committee agendas and packets, as well as take minutes of the Committee meeting, as needed.
- Perform other duties as may be prescribed by Building Official.
Job Requirements
- Minimum of 18 years of age.
- Graduation from high school or equivalent.
- Experience in clerical/secretarial work.
- Experience in Windows applications including knowledge of word processing and electronic spreadsheets, specifically Microsoft Office products.
OR
- Combination of education, training or experience which would qualify for the position as determined by the City Administrator and Building Official.
Knowledge, Skills, & Abilities Knowledge of:
- General principles, practices, procedures involved in the successful operations of a modern administrative office or department.
- Clerical methods and techniques, especially those required to meet work tasks within municipal government.
- Business, English, spelling, composition, punctuation, and arithmetic, as well as accuracy in proofreading.
- Word processing software and the use of electronic spreadsheet applications.
Skills:
- Organizational skills in managing multiple projects under strict deadlines.
- Be able to type a minimum of 40 wpm.
Ability to:
- Express thoughts and complete written communication and projects.
- Prepare effective letters, memos, and other correspondence.
- Perform duties independently or with minimal supervision.
- Work on a variety of tasks concurrently.
- Understand and follow complex oral and written instructions.
- Express thoughts through written and oral communications.
- Make work decisions in accordance with laws, rules, regulations and policies.
- Establish and maintain effective working relationships with coworkers, supervisors, other agencies and general public.
- Understand and follow verbal and written instructions with limited supervision.
- Self-start and self motivate to work in a multi-disciplinary office setting with limited supervision.
- Must have ability to work both independently and in a team format.