Location: Marshalltown,IA, USA
Overview
Department Secretary - Facilities
Marshalltown Hosptial
Hours: Monday-Friday 7:00A-3:30P
Are you organized, detail-oriented, and eager to support a vital team in the heart of healthcare facilities management? Join Marshalltown Hospital as a Department Secretary - Facilities, where you'll play a key role in ensuring our hospital's operations run smoothly, efficiently, and compliantly.
As the Facilities Administrative Assistant, reporting directly to the Director of Facilities, you'll be at the center of office activities-keeping records current, managing departmental files, and supporting preventive maintenance tasks to uphold the hospital's standards of excellence
Why UnityPoint Health?
* Commitment to our Team - For the third consecutive year, we're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare for our commitment to our team members.
* Culture - At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
* Benefits - Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in.
* Diversity, Equity and Inclusion Commitment - We're committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
* Development - We believe equipping you with support and development opportunities is an essential part of delivering a
* remarkable employment experience.
* Community Involvement - Be an essential part of our core purpose-to improve the health of the people and communities we serve.
Visit to hear more from our team members about why UnityPoint Health is a great place to work.
Responsibilities
Department Support
* Creates and maintains departmental paper and electronic files for operation and maintenance manuals of new hospital equipment, and files and/or archives appropriately.
* Maintains department's policies and procedure manuals.
* Maintains a current MSDS inventory manual for the department in an on-going basis.
* Assists with the management of Facilities preventive maintenance program with data entry and producing new preventive maintenance tasks.
* Assists in maintaining Facilities catalog and brochure inventory.
* Assists in maintaining clerical support for educational activities of the department.
Document Management and Record Retention
* Creates and maintains departmental paper and electronic files for operation and maintenance manuals of new hospital equipment, and files and/or archives appropriately.
* Maintains department's policies and procedure manuals.
* Maintains a current MSDS inventory manual for the department in an on-going basis.
* Assists in creating and organizing files for the management of hospital related construction projects and their associated files and documents.
* This role is responsible for the records retention of all of UPH- Marshalltown Facilities Department.
* The position is responsible for documenting and recording all projects, purchases, utilities, maintenance records, etc.
Asset Management
* Provides assistance for proper procedure for the repair and return of hospital assets and equipment as needed.
* Will perform functions other than expected duties when required or directed by the Facilities Director.
Qualifications
Required:
* High School Diploma or Diploma in Administrative Assisting, business or related field.
* Minimum of three (3) years of clerical/administrative experience/office management practices, and record management in a supportable role.
* Valid driver's license when driving any vehicle for work-related reasons.
* Ability to read, write and speak English.
Preferred:
* Prior healthcare or construction related clerical/administrative experience.
* Previous work experience in a large medical facility, construction related business, industrial facility or related industry.
* Area of Interest: Administrative and Clerical;
* FTE/Hours per pay period: 1.0;
* Department: Plant Operations;
* Shift: 7A-330P Mon-Fri;
* Job ID: 156335;