Salary : $65,514.84 - $81,819.00 AnnuallyLocation : Eastvale, CAJob Type: Full TimeJob Number: 2024-16Department: City Clerk's DepartmentOpening Date: 08/26/2024Closing Date: ContinuousJob SummaryDEPUTY CITY CLERK(GOVERNMENT SERVICES/CITY CLERK DEPARTMENT)SALARY RANGE$65,514.80 - $87,819.00 Annually$5,459.57 - $6,818.25 Monthly$31.50 - $39.34 HourlyBENEFITS- 4-Day Work Week - 11 Paid Holidays + 1 Floating Holiday- 3.5% COLA on July 1, 2025 and July 1, 2026 are in addition to regularly scheduled merit increases that are dependent on performance- $2,500.07 MonthlyBenefit Allowance towards Medical, Dental, and Vision- Employer Contribution to a Health Reimbursement Account upon completion of fifth year- Pension through CalPERS - 457 Deferred Compensation Plan through Voya Financial - 200% Employer Contribution Match to a 457 Plan up to $3,000 per year- Professional Development with Breaking the Chain Consulting- $2,500 Educational Reimbursement per Fiscal YearMINIMUM QUALIFICATIONSEDUCATION: Equivalent to an Associate's degree from an accredited college or university with major course work in Business Administration, Public Administration, or a related field. EXPERIENCE: Two (2) years of responsible public agency administrative experience that involves maintaining complex files and records, and providing varied and complex technical assistance regarding policies, procedures and regulations to staff and the public, and taking and editing minutes of public meetings is required, preferably in a City Clerk's office. Essential FunctionsEASTVALE'S VALUES KINDNESS; selfless concern for all,GRIT; passion and resilience in everything we do, andSOLUTIONS-DRIVEN; courageous, creative, and collaborative resultsCITY MANAGER'S MESSAGETeam Eastvale embraces the incredible opportunity to meaningfully impact our community every day. We take great pride in making Eastvale a City in which community members and visitors experience high standards of livability, educational attainment, playful experiences, and community connections.We wish to congratulate you on taking this first step in joining a team that's driven by more than just a job, but one that is values driven; always looking for ways to enhance connectedness between people, businesses, and the diverse communities that call Eastvale home. This team is passionate and very talented, not remaining focused on looking at how government has traditionally done things, but looking more towards how things can be done better for the future of the community!Challenges will always exist in this world, but with that comes vast opportunities to tackle each day anew with an attitude of finding paths forward to ensure Eastvale's high community standards are achieved. Our leadership team is experienced, but still desires to learn and grow, which contributes to a wonderfully exciting work environment! Since Eastvale's incorporation in 2010, through the vision of our City Council and the dedication of our City team, the City has witnessed incredible benchmarks being achieved. From starting out as a humble farming and dairy community, to now being a vibrant commercial, social, and cultural hub, in large part due to annual events such EATSvale, EEK!VALE, the Eastvale International Food Festival, and Miracle on Citrus. The City now boasts over 70,000 residents, 200 retail businesses, and two of the top 50 most visited shopping centers in the nation. And, next up is the development of a new Civic Center and Downtown! Eastvale has come a long way over the past several years, but there's so much more to accomplish to serve this wonderful community! Therefore, as we continue down the path to build a better tomorrow for Eastvale and contribute to this municipal success story, we invite you to apply to be a team member as we bring Eastvale to the next level of success. The future is bright in Eastvale, and we want yours to be too, so come and join our team! Experience, Training & Licenses THE POSITIONThe Deputy City Clerk will serve as a key member of the Government Services/ City Clerk's Department by elevating the City's Records Management program.. The Deputy City Clerk will serve the Eastvale community with a can do attitude and get it done approach to work in a fast-paced environment while working closely with a talented, energetic, and highly engaged team of City talent. WHAT YOU WILL BE DOING• Assisting the records management program; Scanning, Records Destruction, Management of City records room, and management of records request• Managing the City's Commission Meetings• Managing City's online FPPC Form 700 filing systemTHE IDEAL CANDIDATE• A passionate individual who is dedicated to helping the management and administration of the City's record management program through the development, distribution, filing, and archiving of official city documents.• An experienced professional with the ability to perform a wide variety of responsible and confidential duties relating to the safeguarding of City Council meetings.• A professional with excellent verbal, written and interpersonal communication skills who can build and maintain successful working relationships with those encountered at work.• A solutions-driven individual who promotes interdepartmental teamwork and collaboration with the skills and ability to balance, instruct, and inform.• A leader with a strong sense of character with uncompromising ethics and values, including honesty, integrity, and courageous decision-making. Special Requirements HOW TO APPLYTo be considered for the position, all candidates must submit a completed City application, cover letter, resume, and a list of professional references Applicants will be evaluated on the basis of relevant training, education, experience and writing skills as presented in the application, resume, cover letter and supplemental questions. The process may include interviews and/or performance tests. A background investigation including, LIVESCAN fingerprinting and verification of previous employment. Applicants will be required to submit verification of the legal right to work in the United States. Upon receipt of a conditional offer of employment letter, applicants are required to complete a drug and/or alcohol test at the time of their pre-employment physical. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.**This recruitment is Open Until filled with and could close at anytime without notice.**Retirement CalPERS Retirement Plan - The City participates in the California Public Employees' Retirement System (PERS)
- 2% @ 60 for Classic members
- 2% @ 62 for Public Employees' Pension Reform Act (PEPRA) members
- Final Compensation: Highest thirty-six (36) consecutive month period
The employee pays their respective PERS retirement contribution (7% for Classic members, 7.75% for PEPRA members). Health BenefitsCafeteria Benefit Package - the current City contribution towards the cafeteria plan for full-time employees is $2,500.07 per month. This amount reflects the current Kaiser Permanente Region III monthly premium for subscriber and 2+ dependents plus $250.00. The Kaiser Permanente Region III monthly premium for subscriber and 2+ dependents is the base rate for future automatic adjustments to the cafeteria allowance. Should the premium for the Kaiser Permanente Region III monthly premium for subscriber and 2+ dependents increase, the City will provide an automatic annual increase on January 1 of each year to the cafeteria plan allowance commensurate with such premium increase to such plan, up to a maximum of 5% per annum.MedicalThe City offers various HMO health plans to choose from through CalPERS. Coverage is effective the first day of the month following the date of hire. DentalThe City offers a voluntary dental plan with Ameritas. Coverage is effective the first day of the month following the date of hire. VisionThe City offers a voluntary vision plan with VSP. Coverage is effective the first day of the month following the date of hire. Life & Accidental Death and Dismemberment (AD&D) InsuranceCity Manager and Management - 2x annual salary to a maximum of $400,000All Other Benefited Employees - 2x annual salary with a minimum of $100,000City Council Members - $25,000Insurance ProgramsAdditional supplemental insurance programs are available to employees through Colonial Life & Accident Insurance Company (i.e. Life, Disability, Accident, and Cancer insurance coverage).Deferred Compensation PlanA 457(b) Deferred Compensation Plan is available to employees through Voya. The City will provide a 200% matching contribution of the employee's contribution into a 401(a) plan up to a maximum of $3,000.00 per calendar year.Retiree Health ReimbursementThe City awards employees based on years of continuous service, beginning at the completion of the fifth (5) consecutive year, with monthly contribution to a Health Reimbursement fund that they may use for eligible health care related expenses during retirement or upon separation.Employee Assistance Program (EAP)Services include assessments, counseling, and referrals, for additional services to employees with personal and/or work related concerns. Up to six sessions per occurrence. Long Term and Short Term InsuranceThe City does not participate in the State of California's Disability Insurance. We offer a private sector program offered by Lincoln Financial paid by the City.Accumulation Program for Part-Time and Limited Service Employees (APPLE)A retirement savings program for part-time employees that do not qualify for CalPERS retirement benefits.Time OffHolidaysThe City offers 11 paid holidays per year. Employees also receive one floating holiday each calendar year.Vacation LeaveFull-time employees will earn 80 hours per year. Part-time employees will earn 40 hours per year.Sick LeaveFull-time employees will earn 90 hours per year. Part-time employees will earn 45 hours per year.Parental LeaveThe City provides a wage replacement up to $3,500 per week, for up to 12 weeks for an employee's eligible parental related leave of absence.Tuition Reimbursement The City will provide regular full-time, and at-will employees with tuition reimbursement for courses which relate to their job assignment or the completion of a degree in a field related to City operations, subject to funding availability. An employee may be reimbursed for up to $2,500 a year, not to exceed a cumulative total of $10,000.ScholarShare529 College Savings PlanScholarShare529 offers an easy and tax-advantaged way to save for higher education for your children, grandchildren, loved ones and even yourself as the beneficiary. Through payroll direct deposit, you can consistently contribute to a college savings account. 01 What is the highest level of education you have achieved?
- High School Diploma or GED
- Some College
- Associates Degree
- Bachelors Degree
- Master's Degree
02 How many years of responsible public agency administrative experience involving maintaining complex files and records, providing varied and complex technical assistance regarding policies, procedures, and regulations to staff and the public, and taking and editing minutes of public meetings do you possess?
- Less than one year
- One year
- Two years
- Three years
- Four years
- Five or more years
03 Do you possess a valid certificate as a Notary Public issued by the State of California? If yes, please attach a copy of your certification to your application.
04 Do you possess a certification as a Certified Municipal Clerk? If yes, please attach a copy of your certification to your application.
05 Are you certified as a Passport Acceptance Agent? If yes, please attach a copy of your certification to your application.
06 Do you possess a valid California Class C Driver's License with a satisfactory driving record, or the ability to obtain a valid license?
07 Are you able to attend special City events including weekends, evenings, and holidays as required?
08 Are you able to attend night meetings and work extended hours as needed and/or required?
09 Please describe your experience preparing agendas and running meetings for a City Council or Commission. What challenges did you encounter and how did you utilize grit to overcome those challenges? 10 One of the essential duties of the Deputy City Clerk is the maintenance of the City's record management program. What do you regard as the essentials of a record management program? What type of electronic records management systems have you used? 11 Please describe your experience managing public records requests. What type of public records request software's have you used? Required Question