Salary: $33.51 - $41.00 HourlyLocation : 555 Liberty St. SE Salem, ORJob Type: Fulltime-CareerRemote Employment: Flexible/HybridJob Number: 24-0089-03Department: Legal DepartmentOrg: Legal AttorneyOpening Date: 12/16/2024Closing Date: 1/13/2025 11:59 PM PacificJob Summary Learn, Grow, and Make an Impact!The City of Salem is seeking a qualified professional to become the City's next Deputy City Recorder. This key role is perfect for a proactive individual with a background in municipal administration, project management, and record-keeping, looking to make a meaningful impact.The City has an innovative and forward-thinking approach to government and community engagement that will provide a variety of opportunities in different practice areas for the successful candidate to advise, problem solve, and implement the City's strategic plan.What you will do:As the Deputy City Recorder, you will play a crucial role in supporting the City Recorder's office, overseeing critical functions such as preparing meeting agendas and packets for the City Council, Housing Authority, and Urban Renewal Agency. You will be responsible for recording and preparing minutes of meetings. The Deputy City Recorded will support the City Recorder as the records managers and archivist for the City and responding to city wide public records requests. You will also assist with municipal elections, finalize ordinances and resolutions, and collaborate with the City's Hearings Officer to coordinate code compliance hearings and other appeals filed with the Recorder.The City utilizes public records, public meetings, and code codification management systems that are administered by the City Recorder and supported by the Deputy City Recorder.In addition to your administrative and project management duties, you will attend evening City Council, Housing Authority, and Urban Renewal meetings, making your work vital to our city's operations.What can we offer you for all your hard work?
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Our team follows a hybrid work structure where employees can work remotely or from the office (555 Liberty St. SE Salem, Oregon 97301), as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
- Position Schedule: Monday through Friday 8am-5pm. Attend evening City Council meetings every 2nd and 4th Monday of each month.
- The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials.
What are the minimum qualifications?
- Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
- Must have an Oregon Class C driver's license or the ability to obtain an Oregon license within 30 days of residency and a driving record that meets the City of Salem's driving standards.
- Must be able to pass a criminal background check necessary to obtain Criminal Justice Information Systems (CJIS) clearance within 30 days of hire (clearance must be maintained throughout employment).
- Notary Public Commission is required at time of employment.
- Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
Preferred qualification
- Certified Municipal Clerk Certification (CMC).
- Records Manager Certification.
- Prior experience as a Deputy City Recorder or Deputy Clerk for a public governing body.
About us:Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.Where can I find out more about the position?Go to the menu option for Class Specifications and search for Admin Analyst II or view by How can I apply?The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community. To apply, click on the green Apply button to complete your application.Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.You may subscribe for automatic notification of job openings at the City of Salem through the - sign up today!For more information about employment at the City of Salem, please visit our website at This announcement is not an implied contract and may be modified or revoked without notice.For benefits information, please, go to:01 What is your highest level of education? We encourage you to include supporting details in your application
- High school graduate or GED
- Some College, no degree
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate's degree
- N/A
02 How years of experience do you have of professional administrative level experience? We encourage you to include supporting details in your application.
- No experience
- Less than 2 years
- 2-4 years
- 4-5 years
- 5-6 years
- 6-7 years
- More than 7 years
03 How many years of experience do you have as a City Recorder, Deputy City Recorder, Clerk, Records Manger or related field? We encourage you to include supporting details in your application.
- No experience
- Less than 1 year
- 1-3 years
- 3-5 years
- More than 5 years
04 How many years of experience do you have working in government? We encourage you to include supporting details in your application.
- No experience
- Less than 1 year
- 1-3 years
- 3-5 years
- More than 5 years
05 Do you currently obtain the Municipal Clerk Certification? We encourage you to include supporting details in your application.
06 Do you have prior experience working with elections? We encourage you to include supporting details in your application.
07 Do you currently obtain the Records Manager Certification? We encourage you to include supporting details in your application.
08 Are you currently a Notary Public? We encourage you to include supporting details in your application.
09 Are you bilingual? We encourage you to include supporting details in your application.
Required Question