Deputy Court Administrator
: Job Details :

CLASSIFICATION TITLE:

Deputy Court Administrator

SALARY:

$110,076.65 - $142,374.96

DEPARTMENT:

Circuit Court

Opening Date:

12/18/2024

Closing Date:

01/18/2025 12:00 a.m.

2025 Salary Range: $113,378.95 - $146.646.21

FLSA Status: Exempt

Employment Relationship: At-Will

GENERAL SUMMARY

Performs a variety of high level administrative, managerial, and supervisory duties and functions in the operation and organization of the Circuit Court Division, including personnel management, fiscal management, case flow management, grant administration, and space and equipment management.

ESSENTIAL FUNCTIONS AND RESONSIBILTITES

Determines the goals, objectives, and operational priorities of the Circuit Court Civil/Criminal Division.

Partners with subordinate supervisors to plan, direct, and make staffing decisions for the Circuit Court Division.

Selects, trains, supervises, and evaluates staff.

Assists in human resource functions of the Court.

Creates, evaluates, and revises Circuit Court Civil/Criminal Division policies and procedures.

Provides administrative and/or legal advice to the Circuit Court Judges, all divisions of the Circuit Court and Court Section of the County's Clerk Office regarding the handling of court documents, court policies, court procedures and compliance with the law.

Serves as liaison with Macomb County Division budget and approves all departmental expenditures and purchases.

Analyzes the departmental workflows and efficiencies.

Drafts local administrative order and local court rules as required.

Drafts press releases and manages social media accounts for the Court.

Prepare various reports relating to the Circuit Court Division operations.

Evaluates and prioritizes the needs of the department in staffing, equipment, technology facilities, and security.

Operates an automobile while performing assigned job duties.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

* Bachelor's degree from an accredited college or university in Public Administration, Business Administration, or a directly related field

* A minimum of five (5) years of experience in governmental, organization or business administration, preferably in an activity related to legal and/or court functions.

* Previous supervisory experience within a union environment

Preferred Education and Experience

* Mater's Degree from an accredited college or university in Public Administration, Business Administration, or a directly related field

* Juris Doctor Degree from an American Bar Association accredited law school

* Previous supervisory experience within a union environment

Required Licenses or Certifications

* Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Licenses or Certifications

* Current membership in good standing with the State Bar of Michigan

* A certification in Judicial Administration, or a Certified Court Executive and Fellow of the Institute for Court Management

COMPETENCIES FOR SUCCESSFUL PERFOMANCE OF JOB DUTIES

Knowledge of:

* Principle and practice of public personnel administration, court administration, public budgeting, and organizational development and operations

* Grant application processes

Skill in:

* Resolving difficult and/or emergency situations requiring immediate decisions in accordance with departmental policies and objectives

* Supervising, directing and organizing the work of others

* Interpersonal skills necessary to develop and maintain effective working relationships with Elected Officials, Administrators, Department Heads, staff, union officials and the public.

Ability to:

* Prepare and analyze budgets

* Maintain current knowledge on office equipment and technology, including personal computers and applications sufficient to research, draft memorandums, and produce reports

* Exercise independent and sound judgment and initiative in analyzing problems and recommending solutions

* Compile statistics, decipher pertinent information, and present oral and written financial, operational and other types of departmental reports to officials and other interested groups or individuals

* Work in an environment which embraces the county's Dignity Campaign

* Effectively speak, write and understand the English language

* Effectively speak, write and understand a language other than English is preferred

* Understand and carry out oral and/or written instructions

* Accurately organize and maintain paper documents and electronic files

* Maintain the confidentiality of information and professional boundaries

* Work independently

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds: O

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): N/S

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: O

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another:

Up to 10 pounds: O

11-24 pounds: N/S

25-34 pounds: N/S

35-50 pounds: N/S

51-74 pounds: N/S

75-99 pounds: N/S

Over 100 pounds: N/S

Push/Pull objects away from or towards the body: N/S

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: O

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.