Deputy Director, Building and Inspections
: Job Details :

SummaryThe purpose of this classification is to perform managerial and administrative work functions associated with the Building and Inspections Division within the Office of Urban Development. Work includes assisting the Director of Building and Inspections with performing administrative work functions associated with the inspections of commercial and residential structures to ensure compliance with all applicable codes and regulations. This position administers all functions and duties related to the intake of plan/project submittals, fee calculations, issuance of permits, over-the-counter plan review and coordination of plan review with other city divisions/departments. Work also includes assisting the Director of Building and Inspections with supervising and directing assigned staff and performing administrative work functions associated with the building code enforcement process.Authorized to act on behalf of the Director of Building and Inspections in his/her absence.Essential FunctionsThe following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification, but are determined by the normal requirements for the particular position.Trained in the essential functions and performs duties of theDirector of Building and Inspectionsin his/her absence.Supports theDirector of Building and Inspectionsin management responsibility for all division services and activities by assisting in formulating, implementing, modifying and improving the activities for building inspections, predevelopment plan reviews, property maintenance, code enforcement, permitting, certificates of occupancy, plan submittals, fee calculations, fee updates, over-the-counter plan review, and coordination of plan review with other city departments; recommends and administers policies and procedures.Assists in supervising, directing, providing instruction, training, coordinating activities, organizing and prioritizing work, assigning work, monitoring status of work, troubleshooting problems, and evaluating and reviewing the work of assigned staff to potentially include inspectors, code enforcement personnel, plan review personnel, and administrative support.Responsible for supervision of Permit Administrators personnel within the Building Division and the administration of all functions and duties related to the intake of projects, plan submittals, fee calculations, issuance of permits, over-the-counter plan review, code compliance review, and coordination of plan review with other city departments, ensuring the permitting process is handled in a timely manner.Reviews unfinished and/or expired permits for follow-up and possible corrective actions; reviews expired permits and determines renewal process when requested; reviews and processes all permit refund requests, submitting all documentation, records, and other required information to appropriate departments for requested refunds.Assists in planning, coordinating, and overseeing daily operations and activities of the Building and Inspections Division.Coordinates with Director of Planning, Director of Codes and Development Services, Lakes Division, and other departments/divisions on violations on protocol for compliance with enforcement issues.Assists in overseeing the intake procedures of inspection requests.Manages the permitting process including intake, serving as liaison between the applicant and other agencies, reviewing applications, inputting data, collecting fees, obtaining approvals, issuing permits, attaching records, processing refunds, and all other functions associated with the permitting process in a timely manner.Reviews unfinished and/or expired permits for follow up and possible corrective actions; determines a renewal process when requested.Assists in developing and overseeing the implementation of customer service policies and procedures related to the public counter for permitting.Implements performance measures to continually evaluate permit review times, number of inspections, approval times, etc., managing plan reviews and approvals.Prepare comprehensive reports on permitting, inspections, fees and other related matters when requested.Responsible for the implementation and maintenance of permitting and inspections software.In the absence of theDirector of Building and Inspections, prepares, monitors, and updates disaster recovery response in regards to permitting, inspections, and property maintenance.Ensures code compliance in permitted projects; verifies license of contractors.Interprets and enforces construction codes and city ordinances, review, update and implement State and Federal law requirements, within the permitting, plan review, license and inspection processes; researches code-related issues in code books as needed; proposes changes to construction codes and ordinances of related code enforcement; initiates any actions necessary to correct deviations or violations.Assists in inspecting structures for code compliance; researches construction methods and materials; approves alternate materials and methods of construction.Condemns houses and other structures; declares buildings or systems unsafe.Attends Council Meetings, hearings and other meetings as required; serves on committees; attends meetings with internal and external stakeholders, including pre-design, pre-construction, and others as needed.Issues and approves certificates of occupancy and building permits; issues warning notices, violation notices, stop work orders; revokes building permits; authorizes the release of service utilities to structures.Receives and reviews plans, blueprints, buildings, systems and related construction documents for compliance with applicable building codes, ordinances, standards and other requirements to ensure the health, safety and welfare of the public; writes commercial and residential permits, prepares reports, memos, or other documentation; reviews, completes, processes, posts, and/or forwards; maintains records.Prepares and gives presentations to Mayor, Council, Civic and Business groups.Prepares and presents training and education classes and provides complex, technical guidance to city staff, the general public, local contractors, sub-contractors, developers etc.; notifies the general public in a proper and timely manner of all departmental changes in policies, procedures, fees, etc.Assists in budgetary functions; approves expenditures; collects fees.Interviews candidates for employment and assists Director of Building and Inspections in recommendations to Human Resource Department.Serves as witness in court cases involving department.Reviews and prepares code adoptions and amendments; coordinates with stakeholders and other interested parties.Responsible for calculating, implementing, and maintaining the permit fee changes in accordance with City ordinance.Acts as backup for theDirector of Building and Inspectionsin processing documentation related to division payroll; forwards as necessary.Consults with supervisors, department heads, Mayor, council members, staff, engineers, inspectors, architects, developers, and agency officials to review operations, discuss problems, revise plans, coordinate activities, provide technical expertise, and receive advice/direction.Interprets regulatory codes and responds to requests for information from employees, officials, contractors, and the public.Maintains a comprehensive, current knowledge and awareness of applicable laws/regulations, codes, standards, methods, materials, trends and advances in the profession; attends training courses, seminars, and workshops; reads professional literature; maintains professional affiliations;maintains continuing education units (CEUs) for required certifications.In conjunction with theDirector of Building and Inspections, establishes assists, and implements policies and procedures; recommends policies and procedures that guide and support the provision of quality services by the department.Incorporates continuous quality improvement principles in day-to-day activities.Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.Must meet regular attendance requirements.Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.Performs other related duties as required.Minimum QualificationsHigh school diploma or GED required; Associates degree or Vocational/Technical diploma in electrical, plumbing, construction, or related field, or Bachelor's degree in building construction, construction management, business administration, public administration, or related field preferred; five (5) years' experience in general building construction, construction project management, code interpretation, building plans review, and building inspections; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must obtain and maintain valid ICC certifications in areas of specialty at least one per year, as appropriate. Building Plan Examiner, Commercial Building Inspector, and two of the following: Mechanical Plans Examiner, Plumbing Plans Examiner, or Electrical Plans Examiner are required. In lieu of the previously listed certifications, an ICC Certified Building Official Certification is acceptable. Must obtain two certificates in the first year and one certification per year after until requirement is met. Must possess and maintain a valid driver's license.Minimum Requirements to Perform Essential Job FunctionsThe following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.PHYSICAL REQUIREMENTS:Must be able to operate a variety of automated office equipment including a computer, printer, calculator, photocopier, telephone, etc. Physical demand requirements are the ability to exert moderate, though not constant physical effort, typically involving some combination of bending and lifting materials of moderate weight (12-20 pounds).DATA COMPREHENSION:Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, reports, code books, operational manuals, and procedural manuals.INTERPERSONAL COMMUNICATION:Requires the ability to speak with and/or signal people to convey or exchange legal, electrical, architectural, engineering, and plumbing information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with the general public.LANGUAGE ABILITY:Requires ability to read a variety of legal, electrical, architectural, engineering, mechanical, and plumbing documentation, directions, instructions, and methods and procedures. Requires the ability to write job related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.INTELLIGENCE:Requires the ability to learn and understand relatively complex legal, electrical, architectural, engineering, mechanical, and plumbing principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.VERBAL APTITUDE:Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.NUMERICAL APTITUDE:Requires the ability to add and subtract, multiply and divide, calculate decimals/percentages, utilize basic algebraic and geometric formulas, and determine time.FORM/SPATIAL APTITUDE:Requires the ability to visually inspect items for proper length, width, and shape using job related equipment that may include standard measuring devices and engineers rule.MOTOR COORDINATION:Requires the ability to coordinate hands and eyes in using building inspection tools and automated office equipment and to operate a motor vehicle.MANUAL DEXTERITY:Requires the ability to handle a variety of items, automated office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.COLOR DIFFERENTIATION:May require the ability to discern color.INTERPERSONAL TEMPERAMENT:Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under moderate stress when confronted with an emergency.PHYSICAL COMMUNICATION:Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.