Deputy Director of Administrative Services
: Job Details :

Job OverviewFull responsibility for planning, implementing, managing, evaluating, and reporting for ongoing and new projects in the Division of Administrative Services. Assists the Directors, Health Commissioner, and/or Administrator in the operations and strategic planning of the department as itrelates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination of activities with other departments and administration.Responsibilities Analyzes, reviews, processes, and accounts for department expenditures and receipts. Monitors allocations and appropriations.Monitors revenue records and audits daily pay-in and receipts. Maintains petty cash accounts.Uses accounting software to prepare the department payroll and various personnel reports. Prepares other fiscal action forms as appropriate.Maintains fiscal files (automated and manual), supporting documentation, and related material.Responsible for preparation of all department budgets and monitoring of all revenue and expenditures for compliance with budget goals including the annual budget for the budget commission.Compiles fiscal information and develops the proposed annual budget. Prepares the budget after final review by the department Directors and Health Commissioner.Advises others on fiscal and budgetary matters. Makes necessary changes to the budget throughout the year (revenue/appropriations) as needed and prepares the appropriate fiscal action forms for the county Auditor's office.Develops, implements, and enforces agency financial policies and procedures as approved by the Crawford County Board of Health.Reviews all invoices for payment, including appropriate support documentation, and coding for payment processing. Assures expedient filing for error avoidance and quick retrieval.Reviews prior year financial activities for accuracy and completion, in conjunction with outside auditors. Prepares needed fund account journal entries for error corrections.Conducts periodic analysis of fee-generating activities for appropriate rate setting.Develops and implements a system for processing all contracts entered into by CCPH. Assures appropriate programmatic review, budget development, legal review, and Board of Health review. Assures contract compliance of contractor and contractee.Oversees reimbursement request preparation to obtain revenues. Maintains a system to ensure contract renewal at correct intervals.Assures ongoing operation of telephone communication system, computers, and computer network system. Responsible for oversight of Central Supply and switchboard functions.Assures compliance with the State of Ohio Records Commission regulations for retention and destruction of all agency records.Prepares fiscal resolutions for the Board. Assists with various resolutions for the Board of Health, and compiles reports and information as necessary for monthly board meetings.Assists the Directors in grant fiscal management, including responsibility for preparation and submission of the grants application budgets, quarterly reporting, purchasing, budgeting, and inventory as well as final reports and maintaining grant flexibility.Performs clerical duties (e.g., prepares letters, documents, and reports, processes outgoing mail, sorts incoming mail, files documentation, performs receptionist duties, answers phones, organizes meetings, orders office supplies and equipment, data entry into various department databases).Represents the agency at all audits. Develops appropriate corrective action to maintain compliance with all county, state, and federal funding. Responsible for maintaining liability insurance and risk management.Processes various licenses, registrations, and other permits in accordance with state and federal regulations, and completes related reports to the appropriate State or County Office.Maintains the records for the department's inventory and fixed assets.Performs supervisory functions including staffing, training, and orienting new employees. Assigns, reviews, and directs work. Evaluates performance, initiates disciplinary actions, and responds to grievances. QualificationsHigh School Diploma or GED, Associate Degree preferred. Minimum of five (5) years of experience in accounting, office management, and system support. Must have a minimum of two (2) years of supervisory experience. Must hold a valid Ohio Driver's License, have use of a reliable, safe vehicle for work use, and maintain current automotive insurance coverage.Job Type: Full-timePay: $23.00 - $30.00 per hourExpected hours: 32 - 40 per weekBenefits: Dental insuranceHealth insurancePaid time offVision insurance Schedule: 8 hour shiftMonday to Friday Ability to Relocate: Bucyrus, OH 44820: Relocate before starting work (Required) Work Location: In person#J-18808-Ljbffr