Location: New York,NY, USA
Job Description
APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE, OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
The Deputy Director will assist the director with the day-to-day activities and administrative activities for two Agencies, DSS-HRA-DHS, of the recruitment Data Control Unit. The incumbent will review the work of PAR Coordinators for accuracy and or inconsistencies for all personnel request/actions received from various program areas within DSS/HRA/DHS. Job Requisitions/Job Openings are created for these actions via the New York City Automated Personnel System (NYCAPS) for submission and approval from the Office of Management & Budget (OMB). The incumbent will utilize various HR system to ensure that the data collected is correct for processing in NYCAPS.
Human Resources Solutions (HRS) is requesting approval to hire one (1) Administrative Staff Analyst NM-I to function as the Deputy Director, Recruitment Data Control Unit, who will:
- Prepare the monthly OMB submission worksheet and ensure all HRBPs submit actions via the approved OMB excel sheet for their perspective areas accurately and timely.
- Assist the Director with providing the monthly analysis regarding OMB submissions and approvals indicating OMB approval timelines, and the length of actions pending at OMB. To provide to HRS senior management to assist with agency wide recruitment strategies and weekly meetings with the OMB team.
- Review all personnel data forms for accuracy and distribute to the PAR Coordinators for entry into NYCAPS and return all incomplete and incorrect actions data forms to the Onboarding auditors for corrective action prior to the candidate start date.
- Generate and review the PAR report weekly to ensure that actions are closed out weekly in CPS after the action is successfully entered in NYCAPS, to extend OMB expiration dates, and to ensure all OMB expiration dates match what is in NYCAPS.
- Troubleshoot with NYCAPS on any actions (C.S. Title change, promotions, pay information, etc.) that do not get accepted into PMS and NYCAPS; liaise with DCAS to remedy the issue immediately to prevent delays in hiring and promoting staff, paycheck issues, transfers, retirement, etc.
- Review the pending OMB approval tracker daily to ensure that inquiries are assessed and , distributed to HRS partners for resolution detailing what is needed, assess responses to ensure they answer the inquiry, and update the tracker timely.
- Assist the Director with special projects and recruitment initiatives, reviewing progress against established timeframes about specific goals; research, develops and prepares a variety of reports for OMB, HRS Executive team, Executive Director of Recruitment & Onboarding, HRBPs, and external oversight agencies, as directed.
- Assist the Director with updating operational procedures. work methods, and training manuals.
- Participate in meetings and work groups to develop and enhance Human Resources Solutions (HRS) service delivery and team capability where appropriate and in line with the agencies prescribed goals and objectives.
Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in 1 above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.