Deputy Registrar (Office of the Registrar, Division of Student Affairs)
: Job Details :

Deputy Registrar (Office of the Registrar, Division of Student Affairs)

POSITION DETAILS

The Deputy Registrar will report to the Registrar. In addition to the CUNY Title Overview, the Deputy Registrar will be responsible for the following duties:

* Oversees all End of Term processes which includes, but not limited to, batch term activation each term, setting up and managing enrollment appointments, registration activities, collection of grades and processing functions of Deans List, Honors, and Awards, Pass/No Credit, National Student Clearinghouse reporting, data requests from the departments, query run, student groups, and Post Enrollment Requisite Checking.

* Oversees the graduation audit process for both Undergraduate, Graduate and Doctoral candidates. This includes managing the staff responsible for the review and processing of graduation audits. Reviews and recommends enhancements to the graduation application process including working with appropriate campus offices to ensure that resources are readily available for audit staff.

* Oversees the management of ePermits which includes enhancing the processing of ePermits; posting of ePermit courses and grades; and rectifying issues related to the CUNY ePermit system.

* Administers Registrar activities related to Return to Title IV.

* Manages, supervises, trains, coaches, and evaluates the staff of the Office of the Registrar.

* Provides leadership and vision in achieving the objectives of the Office of the Registrar.

* Analyzes data, delegates assignments to ensure maximum utilization of capacities of staff, support in the development and implementation of new technologies and enhancement of existing applications.

* Collaborates with campus-wide offices, units, and departments on a wide range of issues including student enrollment, registration, billing, financial aid, and student progress towards degree requirements and completion.

* Coordinates efforts between the Registrar, Student Affairs, Enrollment Management, Communications, Admissions, Advising, Bursar, Fin Aid, and ICIT to ensure campus is making every effort to enhance student customer service experience, and ensures current technology meets the needs of the communicating with staff, faculty and students.

* Produces production calendar each semester to ensure timely services delivery to students, staff and faculty.

* Schedules and administers townhall/zoom educational training sessions for the staff and faculty with developments in CUNYfirst, navigation and how to utilize CUNYfirst effectively.

* Directly assists the Registrar in the development, documentation, and implementation of practices that contribute to achieving the goals of the Office of the Registrar.

* Participates in collection, entry, and retrieval of student records as directed by the Registrar.

* Represents the Registrar at key meetings with Deans, Department Chairs and acts on his/her behalf as directed.

* Under the direction of the Registration Review Committee, rectifies student appeals related to adjustments to student enrollment.

QUALIFICATIONS

Bachelor's degree and six years' related experience required.

PREFERRED QUALIFICATIONS

* At least six years of higher education administration experience, preferably in a Registrar's Office operations.

* Knowledge and experience of PeopleSoft Query and SQL strongly preferred.

* Knowledge of PeopleSoft Student Record pillars strongly preferred.

* Knowledge and experience in EXCEL database management, Power Query and experience using Access Tables strongly preferred.

* Project management experience and proven ability in the planning and implementation of technical designs and solutions to solve business problems.

* Experience in analytics and using SPSS, SAS, or another statistical software package will be extremely useful, but not required.

* Supervisory/management experience.

CUNY TITLE OVERVIEW

Manages College registration operations and related activities.

* Oversees daily office operations; supervises the maintenance of accurate and secure student records; determines residency eligibility; enforces all retention and release policies regarding the confidentiality of student data

* Improves and maintains department performance regarding information processing through effective system management and staff development

* Reports on all matters pertaining to academic standards, academic petitions, student progress, and maintenance of enrollment eligibility

* Assists with developing strategic plan, evaluating outcomes and ensuring compliance with legal requirements

* Prepares analytical and statistical reports for management

* Provides auditors with appropriate documentation as requested

* May administer Registrar activities related to Return of Title lV funding

* May manage professional and/or clerical staff

* Performs related duties as assigned.

Job Title Name: Enrollment Registrar Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience $79,188-$100,329.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number 28998.

Click on the Apply Now button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (, , (, or ), , , , -, _ or )).

Incomplete applications will not be considered.

Please include:

* Cover Letter or Statement of scholarly interests

* Curriculum Vitae/ Resume

* Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on Oct. 18, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28998

Location

Hunter College