Salary : $57,720.00 - $70,241.60 AnnuallyLocation : Camp Verde, AZJob Type: Full TimeJob Number: 201Department: Town Clerk's OfficeOpening Date: 12/09/2024Closing Date: 1/5/2025 11:59 PM ArizonaReports To:: Town Clerk Leah RhodesGeneral Purpose Under general supervision, coordinates and performs a variety of technical and administrative functions in support of Town Clerk's Office operations; assists in managing and maintaining the Town's official records; prepares and processes public and legal documents; responds to constituent and staff issues and providing office administration oversight. Assists the Town Clerk with all election and budget activities. Serves as the Town Clerk in the absence of the Clerk. Primary Duties & Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Assists in the preparation, distribution, retention, and maintenance of Town Council meeting agendas, minutes, addendum and official documents for the Council, other departments, the media, and the general public; assists with compiling, preparing and distributing public meeting information packets for the Town Council; attends all Council meetings, records and transcribes proceedings, and develops official meeting minutes for review and approval; prepares, reviews, tracks, and files correspondence, contracts, bid proposals, ordinances, and resolutions.
- Assists with the publication of official notices, agendas, ordinances and resolutions; assists with Town elections; performs administrative and research functions for Town Council; manages and maintains records for all Town departments in accordance with State regulatory requirements governing the tracking, storage, retrieval, and destruction of municipal and open meeting records.
- Provides information and assistance to constituents, visitors and others having business with the Town; responds to requests for information within the scope of authority; explains laws, rules, regulations, policies, and procedures; assists with website updates.
- Composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the Town Clerk; creates, edits and processes technical documents and other communications; maintains department files and database.
- Provides support to the Town Clerk by performing research on assigned problems or issues, analyzing findings, as well as developing and presenting reports and recommendations for changes to policies, procedures, and operations.
- Process new business license application and renewals.
- Process Liquor license and Special Event Liquor License applications.
- Update record room and purging documents.
- Maintains absolute confidentiality of work-related issues, records and Town information.
- Performs other related duties as assigned or required.
MANAGERIAL RESPONSIBILITIESNone. Minimum & Preferred Qualifications Knowledge of:
- Town policies and procedures. Arizona Revised Statutes and Town regulations governing municipal government administration, open meeting laws, and elections laws.
- Principles and practices of records retention, record keeping and file maintenance.
- Customer service standards and protocols.
Skill in:
- Entering information into a computer system with speed and accuracy, and maintaining electronic records, files and databases.
- Coordinating the maintenance of records for all Town departments.
- Preparing and writing reports and business correspondence.
- Operating standard office equipment, and a personal computer utilizing standard software.
- Establishing and maintaining effective working relationships with co-workers and the public.
- Providing effective customer service, and dealing tactfully and courteously with the public.
- Communicating clearly and concisely, both verbally and in writing.
Education & Experience High school diploma or GED equivalent; AND two year's office support and computer experience, preferably in municipal government; OR an equivalent combination of education and experience. Required Licenses or Certifications:
- Must possess State of Arizona Driver's license.
- Designation as Certified Municipal Clerk and Certified Municipal Elections Official or ability to obtain within (2) years of hire.
EMPLOYEE BENEFITSMajor benefits for a full-time regular employee:
- Vacation time accrued at a rate of 3.08 for the first 1-5 years the amount of vacation a regular employee accrues is based on length of service. 40 hour employees earn 80 hours per year for 1 to 5 years of service 40 hour employees earn 104 hours per year for 5 to 10 years of service
- Eleven (11) paid holidays
- Sick time accrued at a rate of 3.69 hours per pay period
- Four (4) health insurance plan options to choose from. 100% paid for employee and 40% paid for dependents
- Dental and Vision plans 100% paid for employee and 40% paid for dependents
- Health Savings Account (HSA) available
- Employer paid life insurance with additional voluntary life available
- Arizona State Retirement (ASRS) and long term disability benefits
- Public Safety Personnel Retirement (PSPRS) benefits
01 I acknowledge that my responses to the following supplemental questions must be clear and thorough to obtain credit. Responses such as see attached resume, see application, etc. are not acceptable.
02 Please describe in detail your experience working with public records requests, preparing meeting agendas and minutes. If no related experience state none . 03 Please describe in detail your experience in records management and retention schedules. If no related experience state none . 04 Please describe in detail your experience with working with local elections to include petition processing, campaign finance reports and election material for local public officials. If no related experience state none . 05 Have you researched what actually living in Camp Verde will be like, including location, cost of living, the total compensation offered for this position and any other considerations that may impact your decision to accept an offer? Required Question