Share About Westfield State University: In 1839, Westfield State University was founded on the ideals of Horace Mann who sought to improve society through education. We were the first public education institution without barrier to race, gender or economic class. The spirit of innovative thinking and social responsibility is forged in a curriculum of liberal arts and professional studies contributing to the development of knowledge, skills, and character essential for students to become responsible leaders and engaged citizens. Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Springfield, Northampton, and Amherst with a selection of museums, theater, collegiate and minor league sports, hiking trails, and restaurants. The University is within 1.5 hours of Boston and Albany and within 3 hours of New York City and the Green Mountain range of Vermont. Thank You for Your Interest in Becoming a Westfield State Community Member You are welcome here. You can advance your career and make a difference here. We invite you to bring your whole self and talents to Westfield State University. The University seeks applicants whose record of teaching, student advising, research, and administration positions them to contribute to the everyday practice of our institutional values. Our Values Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment.
- Embrace Diversity - We treat all members of our community with dignity and respect.
- Maintain Excellence and Integrity - We maintain excellence and integrity in all that we do.
- Collaborate with Each Other - We make decisions in a transparent and collaborative manner.
- Provide Accessible Education - We commit to providing an accessible, affordable public higher education for all.
- Build a Strong Community - We are inclusive and ensure equity, supporting the personal development of all community members, and embracing multiple perspectives.
- Engage the Outside Community - We support civic engagement in local, regional, and global initiatives.
Job Description: Campus Title: Director, Facilities and Operations State Job Title: Director Department: Facilities and Operations Job Code: HA6000 FLSA Status: Exempt Funding: 7115-0100 Bargaining Unit: APA Job Type: Full-Time, Permanent Timeframe: 52 Weeks Shift: Monday-Friday, 8:00 am to 4:00 pm Regular Days Off: Saturday and Sunday (Must respond to emergency calls on campus on a 24-hour basis, as necessary) Supervision Received: Reports directly to the Associate Vice President (AVP) of Capital Planning and Facilities Supervision Exercised: The Director of Facilities Operations will supervise University Facilities Operational departments to include but not be limited to grounds, painters, electricians, carpenters, plumbers, locksmiths, and mechanics. In the absence of other Facilities and Operations management staff, the Director of Facilities Operations may be asked to supervise other Facilities and Operations personnel on a temporary basis. Salary: $109,000.00 to $119,000.00 (salary commensurate with education and/or experience) General Statement of Duties: Under general administrative direction of the AVP of Capital Planning and Facilities, this position is to provide leadership and direction; to plan, manage, and oversee the activities and operations of the Facilities & Operations department including operational planning, construction, renovation, repair, and maintenance of buildings, facilities and equipment. The Director will coordinate with the Director of Environmental Services and other facilities staff when assigned to large renovation or repair projects. The Director will be responsible for the maintenance and repair of buildings and building systems. Duties will include scheduling of work and scheduling of staff who are assigned to routine preventive maintenance and construction projects. The Director of Facilities Operations will make recommendations on equipment purchase and care, develop and manage area budgets, and order supplies and equipment. Duties and Responsibilities: Duties include but not limited to: Essential:
- Schedules work of employees.
- Monitors and adapts schedules depending on University needs.
- Supervises and evaluates employees assigned to the department.
- Monitors and is responsible for the work order system. Ensures that work orders are completed in a timely fashion reducing the number of aging work orders.
- Develops staffing patterns.
- Maintains and repairs buildings and grounds as required.
- Make regular inspections of buildings, grounds, and University systems to ensure that they are safe and in good repair.
- Oversees or delegates Grounds foreman to ensure campus grounds are properly maintained.
- Oversees or delegates effective summer employment program for part-time and student employees to meet summer project schedule deadlines.
- Oversees campus beautification program with assistance from the AVP of Capital Planning and Facilities.
- Schedules and supervises Operations workers assigned to large campus maintenance and construction, as necessary.
- Orders supplies and equipment necessary for departmental work. Approves or denies requests for supplies and equipment.
- Maintains inventories of equipment and supplies.
- Prepares reports, work orders and other documents as required.
- Provides professional direction to employees as required.
- Assists with the preparation of bid specifications for contracted services.
- Assists with the supervision of outside contractors and construction projects as assigned.
- Responds to emergency calls on campus on a 24-hour basis, as necessary.
- Reviews construction specifications, plans, and contracts. Ensures that all direct reports and their staff review and comment on specifications, renovations, and construction projects.
- Assists in preparation of and monitors departmental budget. Administers and oversees the operational budgets as well as develops and monitors the capital budgets.
- Coordinates and works with the state building inspectors for compliance in all applicable buildings. Ensures that deficiencies are tracked and promptly corrected. Works with building inspector on CO's for each building prior to fall classes based on inspector's availability.
- Provides and coordinates the resources for staff training in all safety areas. Ensures training records are kept and licenses are up to date.
- Issues trench and hot works permits in accordance with Div. of Occupational Safety with the Director of Environmental Health and Safety.
- Responsible for air quality testing as needed and works with staff to mitigate problems due to issues with infrastructure failures and/or emergency events, working in conjunction with the Director of Environmental Health and Safety for direction.
- Coordinates fire alarm and system testing, generator testing, and all building related regulatory testing. Creates and maintains a list and schedule of all tests needed for operations and tracks dates to ensure all required tests are being budgeted and completed. Coordinates hood inspections with the Director of Environmental Health and Safety.
Inclement Weather Procedures:
- Oversees and manages staff on appropriate action to be taken to ensure that snow and ice removal procedures provide a safe passage for those using the University.
- Ensures roadways and walkways are properly maintained during inclement weather. Oversees, manages, or delegates snow and ice removal team and duties.
- Works closely with the Director of Facilities to help coordinate snow removal activities.
Requirements: Qualifications:
- Bachelor's degree or 10-15 years' experience in facilities, trades, or construction, preferably in higher education facilities.
- Must demonstrate working knowledge of preventative maintenance and campus utility systems, building mechanical systems, energy management, controls, HVAC, lab and safety equipment, plumbing, electrical, fire alarm, and fire protection systems.
- Must have demonstrated experience of direct supervision of 20-30 staff. Supervision in a unionized environment a plus.
- Experience working with various software systems such as Microsoft Office, Excel etc.
- Knowledge and understanding of local, state, and federal building laws.
- Knowledge and understanding of state procurement laws. Must become MCPPO certified within one year of hire.
Additional Information: Salary: Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage . Employee Benefits: Benefits are an important component of an employee's total compensation package.
- Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
- Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
- Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
- Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
- Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage .
Disability Accommodations Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) ###-#### or visit us in the Horace Mann Building, 1st floor. Background Check Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Application Instructions: An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
- Resume
- Cover Letter
- Contact information for three references *
- Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application. Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected. NOTE: If you need assistance completing your application please contact our online Help Desk . The link to the help desk can be found at the top of the page via Contact Us. recblid yifdpvih447nmpth86bqna6pm3b0ko