Director of Accounts Payable
: Job Details :

ReferSaveApplyJob ID: 007456Description:

Executive Headquarters (117 West 124th St)

$95,000 - $105,000

Position Summary:The Director of Accounts Payable reports directly to the Controller and supports the Controller in a number of recurring tasks and periodic activities and/or special projects. The position in responsible for the management of the accounts payable team and its smooth operation supporting the activities of Children's Aid (CA) and its affiliates. The Director will over-see the work of a four-person Accounts Payable team.

CA's aggregate programmatic and support divisions encompass some two thousand staff with an overall CA budget of over $180 million plus another $17 million in an affiliated charter school. As a member of the Fiscal group he/she/they will be responsible for maintaining and coordination of reporting for several entities and supporting their audit requirements. The majority of the position's time will be spent working independently and with limited supervision. Working across the agency and collaborating with other operating units will be a recurring part of this role.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Perform ongoing review of procedures with a goal to identify potential areas and ways to improve accounting and operational efficiency, accuracy, transparency, and controls by leveraging technology, and improving and standardizing processes. Embrace a state of continual improvement.
• Work with Controller and AP team to develop and monitor cascading annual goals, for the Director and team, designed to help the department and organization implement CA's strategic plan and fulfill Leadership's priorities. Mentor the team and asses their progress, regularly providing feedback and performing periodic evaluations.
• Review and ensure the timely and accurate posting of invoices, payments and other entries, and that open balances are accurate and in agreement with what vendors know.
• Supervise and prioritize work, resolve issues, review team's work, and monitor their workloads.
• Prepare periodic and ad-hoc analyses, reports and explanations of invoices, payments and forthcoming cash requirements. Including things such as but not limited to reconciling subledgers with general ledger, prepare closing schedules, analysis of accounts and/or discrepancies, assisting in cash planning and monitoring, issuing 1099's, preparing and issuing confirmation letters, etc.
• Maintain organized electronic files containing supporting documents and manage document requests related to various audits, legal/compliance inquiries, and inquiries by other stakeholders.
• Implement and maintain a strong internal control environment and efficient operating processes related to vendor maintenance, invoice processing, expense report processing and disbursements.
• Perform special projects and other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree Required (preferred in Accounting, Finance or Business Administration); plus five years of experience managing an accounts payable department. In lieu of Bachelors, seven or more proven years of progressively responsible accounts payable experience including supervision of multiple staff.

Key Competencies:

• Knowledge of current accounting methods and procedures, including complex financial transactions
• Strong command of a variety of technologies including but not limited to Microsoft Dynamics Great Plains or similar accounting systems, MS advanced Excel, Word, PowerPoint.
• Excellent communication skills (verbal and written), strong work ethic, and professionalism in engagement with supervisors, peers and junior staff within CA, its affiliates, and necessary external entities such as banks, custodians, vendors, and auditors.
• Demonstrated experience in business process improvement involving information technology solutions and changes and improvements to accounting and fiscal systems and practices; and demonstrated ease in staff training and development.
• Ability to work closely with other CA central Fiscal units (such as budget, grants and contracts, finance), five Programmatic Divisions, and multiple administrative units across CA and its affiliates in order to ensure efficient and effective operations.
• Commitment to mentoring, training, and retaining a diverse and inclusive team and demonstrated ability to work effectively in a complex work environment with a diverse constituency.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Requirements: Job Type Full Time Location --Manhattan