Director of Facilities
: Job Details :

Position Title Rate of Pay Director of Facilities$120,000 - $130,000 per year Department Work Location Facilities100% Onsite at NYSCI Reports to Work Schedule SVP, OperationsTuesday - Saturday (8:30 AM - 5:00 PM) FLSA Status Position Classification ExemptFull-Time Salaried, Regular, ManagementABOUT NEW YORK HALL OF SCIENCE Since its founding at the 1964-65 New York World's Fair, the New York Hall of Science (NYSCI) has inspired millions of people - children, teachers, and families - by offering innovative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity. Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 400,000 visitors each year and serves thousands more through outreach in schools, teacher professional development and participation in a variety of public events and research initiatives. NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by our inclusive, research-derived approach to STEM learning and engagement called Design, Make, Play. The defining characteristics of Design, Make, Play - open-ended exploration, imaginative learning, personal relevance, deep engagement and delight - are the ingredients that invite broad participation in STEM and make engagement and learning irresistible. Through this transformative model for STEM exploration, NYSCI engages diverse communities of learners in STEM, by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people's play. NYSCI has approximately 95 full-time and over 130 part-time and casual staff members. POSITION OVERVIEW New York Hall of Science (NYSCI) seeks an experienced Director of Facilities to ensure smooth day to day building operations and service excellence. Reporting to the SVP of Operations, and working dynamically across departments and organizational units, the Director will oversee all aspects of Facilities, Maintenance and Security, providing supervision and mentorship to a team of Building Maintenance, Custodial and Security professionals, create and implement best in class standard operating procedures, and emergency/safety plans, and help to ensure the overall vitality and safety of NYSCI campus and grounds. The Director will be an experienced building operator with a track record in cultural and/or educational institutions, with expertise in management systems, building trades, construction project management, maintenance standards, and security and safety protocols, including Fire Life Safety. The Director also manages a portfolio of vendor relationships and serves as the main point of contact with external contractors and service providers (e.g. HVAC, Electrical, Plumbing, Elevator, Grounds, etc.). Successful candidates will also demonstrate exceptional team leadership abilities, project management and relationship building skills, with an emphasis on collaboration and working across departments. PRINCIPAL RESPONSIBILITIES Building Operations

• Ensure operational excellence as related to best-in-class of Museum facility and security services
• Assure departmental organization and systems reliably sustain facility operations, in full compliance with all regulatory and safety standards
• Ensure the Facilities department is effectively structured to best serve Museum needs, ensure safety and security, and meet operational financial objectives
• Ensure all HVAC, MEP, fire/life-safety and building control systems are fully functioning, compliant and properly maintained
• Oversee all routine maintenance and repair work throughout Museum facilities, including regularly evaluating systems, identifying needs, and scheduling and supervising work
• Manage and troubleshoot issues related to the building including preparing preventative maintenance contracts, supervising vendors and contractors across multiple trades, communicating necessary maintenance to relevant Museum staff
• Create, monitor, and adhere to budgets and schedules for all facility services and capital projects
• Review and submit invoicing for Facilities and Security Departments
• Provide oversight on all projects related to the building facilities operations and security including leading project meetings.
• Determine and assess scope of project and function as the primary communication point between all parties internally and externally
• Develop and implement policies and standardized operating procedures, including Emergency Preparedness, and Disaster Management Procedures
• Personally oversee the Facilities and Security response to any potential disasters and/or emergencies
• Direct and control construction projects to ensure completion according to plans, specifications, schedules, budgets, and contractual commitments.
• Ensure compliance with all requisite regulations concerning employee and public health and safety as well as building codes.
• Keep current with security protocols, manage relationships and training with security vendors, and ensure good customer service from security and facilities staff.
• Coordinate with any federal, state and local agencies governing the facilities operation.
• Ensure compliance with all human resource and workplace standards for department employees.
• Maintain as-built plans for the entire facility.

Cross departmental coordination & Collaboration

• Coordinate building activities with on-site Cafe and ensure compliance with operating agreement
• Support programming by providing adequate facility staffing and ensuring facility condition requirements are met
• Assist with event planning and logistics by participating in regular events and production meetings
• Coordinate with multiple departments to plan and organize operational event needs ensuring setup is complete by the predetermined time
• Schedule and assist with event vendor needs including loading dock, electrical, potable water, etc.
• Work with program areas during events regarding, ingress/egress and ADA compliance, and related security, back-of-house activities and preparing, filing and maintaining temporary security and custodial needs
• Collaborate and take the lead with Visitor Experience and Exhibit Experience to ensure that all emergency preparedness roles, manuals and trainings are up to date
• Serve on the Cross Departmental Safety Committee, contributing to a culture of safety and wellbeing at NYSCI; provide guidance and recommendations per operating plans

Supervisory Responsibilities:

• Manage the Facilities, Maintenance and Security staff, including daily, weekly/bi-weekly check ins with direct reports and entire team, performance management and development
• Create schedules for the Security, Facilities and Maintenance staff, to facilitate programming and special events needs
• Implement and steward an ongoing training and credentialing program for Facilities, Custodial and Security Staff
• Serve as a knowledge holder for time and attendance policies under the Collective Bargaining Agreement
• Other related duties, and responsibilities, as assigned

QUALIFICATIONS

• Bachelor's Degree in Business Administration, Operations Management, Information Management, Engineering, a related field, and/or its work experience equivalent
• 7+ years of senior management experience in facilities management, building operations preferably in a cultural institution, university, or public-facing organization with high visitation
• Demonstrated ability to effectively project manage multiple streams of work (construction, renovation, maintenance)
• Knowledge of Federal, State, and Local compliance and safety standards, and industry best practices
• Proven track record of excellence in leadership with the ability to build motivation and teamwork in direct reports
• Experience with building management systems
• Prior experience managing a unionized workforce
• Experience developing specifications for contracted facilities projects, preventative maintenance and vendor management
• Expertise and training in security management and equipment

REQUIREMENTS

• Exceptional project management, organization, and prioritization skills
• Excellent written and interpersonal communication skills
• Ability to effectively delegate tasks and responsibilities across multiple work units
• Ability to developing and performing scheduled preventive maintenance schedule
• Proficiency with repair tools and techniques, hands on skills with installation, repair, and maintenance
• Advanced understanding of building trades and mechanics including HVAC and other building systems (plumbing is a plus)
• Keen attention to detail and efficient problem-solving skills

PHYSICAL REQUIREMENTS

• Must be able to perform tasks that involve repetitive motions, such as typing, reaching, and handling various materials
• Requires the ability to stand, walk, and move throughout the facility for extended periods
• Must be capable of lifting and carrying objects weighing up to 25 pounds regularly, and occasionally up to 50 pounds with assistance
• Ability to work in various environments, including areas with temperature fluctuations, confined spaces, and heights
• Must have the visual and auditory capacity to respond to alarms, read instruments, and communicate effectively in a noisy environment

PREFERRED QUALIFICATIONS

• Certified Facilities Manager (CFM)
• F89/T89 Fire and Life Safety Director (preferred)
• S-95 Supervision of Fire Alarm Systems Certification (preferred)
• OSHA Certification
• Bilingual and Multilingual candidates are strongly encouraged to apply

BENEFITS NYSCI strives to be an inclusive and equitable place to work. We forster diverse voices and perspectives, empower staff as problem solvers and support professional growth for all. The New York Hall of Science also offers generous benefits and perks for all regular full time employees. These currently include:

• Health, dental and vision insurance options
• Flexible spending accounts for healthcare, dependent care and commuter benefits
• Pension and 401k plan
• Free life insurance coverage
• Paid vacation and sick leave
• 13 Paid Holidays
• Flexible work schedules
• Employee Assistance Program
• Free onsite parking

HOW TO APPLY Please upload your resume and cover letter through our online careers portal. Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position. INTERVIEW & HIRING PROCESS

• Introductory Interview (Video Meeting)
• Onsite panel interview and site walkthrough
• Reference Checks and Pre-employment background screening

APPLICATION DEADLINE: Applications will be accepted on a rolling basis until the position is filled. No phone calls or faxes please. The New York Hall of Science is an equal-opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status, or any other protected status in accordance with applicable law. We support a drug-free workplace. If there are preparations, we can make to help ensure you have a comfortable and positive interview experience, please let us know. Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.