About Portledge School:Portledge School was founded in 1965 and is located on the beautiful North Shore of Long Island. Approximately fifty minutes (28 miles) from NYC by train, Portledge is nestled on a pastoral 63-acre tree-lined campus that is known for its cherry blossoms in spring. Enrolling approximately 525 students in grades PN-12, Portledge offers a competitive college preparatory program in a warm, inclusive community. We seek to inspire our students to realize their individual potential by developing critical thinking skills and moral courage necessary for lifelong learning in an increasingly complex world. Portledge is fully committed to a culturally diverse faculty and student body. Job Description:Portledge School is seeking an experienced, congenial, diplomatic, collaborative Director of Human Resources to support our organization in ensuring smooth and effective operations. This person will be an integral part of the finance/operations team, reporting directly to the CFO, and will have both administrative and strategic responsibilities. At Portledge, our faculty and staff are at the core of our success and we understand that when our personnel thrive, the school is most successful in achieving its mission. This role is critical to that success. This is a full-time, 12-month position.Responsibilities:Policies and Procedures - Development, Implementation and Communication
- Provide an effective and dedicated Human Resources (HR) advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters, leveraging legal counsel and/or insurance coverage as appropriate
- Assist in the communication, interpretation, and upkeep of employee handbook, employee directory data, and organizational chart, and contribute to the development of HR-related policies
- Ensure that all HR policies and procedures are well-developed, formally presented, clearly articulated, translated as necessary, consistently applied, and conform to legal requirements
- Be available to provide guidance and interpretation of HR policies and procedures, including translation as needed
- Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required
- Suggest new HR-department procedures and policies to continually improve efficiency of the HR department and organization as a whole, and to improve employee experience
- Coordinate with the Communications Team as needed to create and distribute any necessary internal communications
Contracts Database - Employee Contract Management, Payroll, Benefits
- Update and distribute annual employee contracts, managing both Salaried Employee contracts and Hourly Employee contracts with due care; document and administer approved stipends appropriately, engage in budget planning discussions
- Manage all part time / seasonal employee (eg, external coaches, substitutes) contracts and onboarding requirements
- Coordinate with Athletics Department on anticipated and actual Coaching cycles per internal/external individuals
- Coordinate with Director of Auxiliary Programs on anticipated and actual Summer Hires
- Maintain employee personnel records: hiring processes, employment histories, separation
- Maintain compensation benchmarking analyses
- Engage with Head of School, CFO and Controller on personnel budget planning
- Manage the Payroll (for example, Hourly Bi-weekly, Overtime controls, Salary Monthly, external reporting requirements, bonus/incentive pay, tracking vacation/sick usage, appropriately addressing benefits, addressing expense reimbursements); coordinate with accounting/reporting teammates in a timely and clear manner
- Manage the Employee Benefits (for example, Open Enrollments, Health Coverage vendors/consortium, TIAA/vendor, individual employee questions, changes, training); coordinate with accounting/payables teammates in a timely and clear manner
- Manage individual relationships per vendor teams who are on-site daily: namely, Security and Food Services; such as, addressing complaints or disputes with Portledge Community if any, initiating timely communication regarding Portledge Calendar updates (days open/closed/half), initiating timely communication regarding updates if any to on-site policy/protocol, active participation in related Vendor RFPs when needed.
- Manage 'frequent substitutes' records including feedback reports and caps on days worked, if any
- Manage 'Vendor Questionnaires' for any vendors with on-site, student-facing personnel; coordinate with other departments as needed for seasonal questionnaire updates and coordinate with CFO for COI management
Talent Management
- Maintain a database of job descriptions for all roles at the school as well as future roles as relevant.
- Coordinate with the Hiring Committee to complete relevant recruiting and hiring tasks for all areas of staffing including management of postings and database (ADP) throughout all searches
- Maintain and cultivate relationships with hiring agency partners (Carney Sandoe, Educator's Ally, etc) as primary point of contact in all searches
- Attend hiring fairs and relevant trainings as needed or requested
- Administer new employee on-boarding and orientation in conjunction with relevant department personnel
- Collect parking passes and equipment upon employee separation form school
Talent Development
- Develop and maintain talent development processes
- Coordinate with the Professional Development Committee on relevant programming
- Execute annual performance reviews throughSEA, including documentation for any follow up plans
- Monitor, report on and address employee morale and company culture
- Conduct exit interviews and recommend post-exit internal corrective action if necessary.
Self Development
- Understand the mission, culture and climate of Portledge school, engaging with school members, the parent community, and the wider educational community, representing the interests of Portledge
- Be fully committed to supporting DEI including an unbiased, anti racist hiring practice and community culture
- Sit on various employee committees including the Safety Committee, Professional Development Committee, Senior Leadership committee, and Wellness Committee
- Communicate clearly and enthusiastically to all staff and stakeholders across the Portledge community and counterparts
- Be visible on campus as appropriate through routine visits/meetings at other departments' locations as well as engagement in community events; always be responsive and accessible
- Remain up-to-date with business management trends and cultivate professional standards and development by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in local, regional, and national professional organizations (such as, ISM and NBOA)
- Other duties as assigned
Regulatory Filings
- Complete inquiries and paperwork as needed regarding employee injuries
- Process complaints regarding sexual harassment, discrimination, or other instances of workplace complaints and assist in any necessary investigations and disciplinary actions.
- Prepare and respond to audit/filing documentation requests accurately and timely
- Maintain NYSAIS/NBOA/NYSED-SORIS/BEDS/EEO and related reportable data with regard to employees, provide analytics to Business Office team as needed
Qualifications:
- Bachelor's degree in human resources, business administration, or a related field
- 5-10 years human resources experience
- Experience with Blackbaud and ADP systems strongly preferred
- Proficiency with Google Suite
- PHR or SHRM certification preferred
- Bilingual English/Spanish strongly preferred
- Demonstrated knowledge of the human resources field
- Committed to acting only after carefully considering multiple cultural perspectives
- Ability to develop trusting, supportive relationships with employees
- Excellent written, verbal, and interpersonal communication abilities
- Successful working in a fast paced, mission driven, collaborative environment
- Understanding of state and federal employment regulations
- Awareness of OSHA and related regulations and compliance
- Understanding of personnel and compliance records management
- Strong analytical and problem solving skills
- Ability to maintain confidentiality
- Ability to develop institutional foresight and articulate strategies to management
- Flexible, compassionate, outcome-driven leader who is not limited by job description or title, and views school life/environment as an opportunity for lifelong learning.
- Committed to fully embracing DEI work with immediate focus on ensuring anti-racist policies and procedures for HR matters
Compensation Range:$80,000 - $120,000 annuallyApplication Notes:Please apply through the link provided on our Careers Page with your resume for consideration.Deadline: Open until filledStart Date:Immediate