Company Description
AOG Wealth Management, founded in 2000, is the advisor to the AOG Institutional Fund. Through its investments in non-publicly traded assets, AOGFX provides an opportunity for accredited investors to access what is generally considered an institutional approach to investing. AOGFX currently features exposure to holdings focused in real estate, private credit, and private equity.
Role Description
This is a full-time remote role for a Director of Operations for the Interval Fund at AOG Institutional Fund. The new employee must have a full understanding of all aspects of the AOG Institutional Fund. They must track projects and initiatives for improvements, changes, and asset accumulation from all departments and in conjunction with Service Partners.
Qualifications
- Bachelor's degree in finance, accounting, or related field
- 5+ Years Experience in Advisory and/or Fund Management (interval funds, 40 Act fund, alternative private funds, or equivalent)
- Series 65 Recommended
- Experience with/understanding of alternative investments
- Operations Management and Team Management skills
- Analytical Skills and Budgeting abilities
- Experience in financial management and investment operations
- Strong leadership and decision-making skills
- Excellent communication and interpersonal abilities
Supervisor:
CEO of AOGFX
Overarching Responsibilities:
1 - Review and understand the complexities of AOGFX's Offering Documents to include the Prospectus and Statement of Additional Information, as well as periodic updates and filings in conjunction with fund counsel and the fund administrator.
2 - Have a clear understanding of the underlying investments in the portfolio in conjunction with the Portfolio Manager and Analyst Team to best understand expectations for daily changes to include income accruals, impact on service providers, and deliverables for periodic reviews to stay well within 1940 Act Requirements.
3 - Maintain relationships and be primary point of contact for the following:
- Fund Admin
- Fund Accounting
- Fund Transfer Agent
- Auditor
- Custodian
- Distributor
- Compliance
- PFO
- Counsel
Daily Tasks:
1 - Review Daily Reports from the Fund Administrator.
- Check cash balance.
- Check all investments are listed and updated.
- Confirm Income Accruals in conjunction with the PFO Team.
2 - Save all statements and reports from Investment Companies in proper files
- Provide any substantive information to the Portfolio Manager
- Work with PM team to ensure the VC is updated for NAV Changes, Distribution Updates, Policy Updates, etc.
3 - Oversee all cash management.
- Review Check Deposits & Wires and confirm all is applied correctly to the fund's books.
- Confirm Investment Distributions are received and applied in good order, matching with statements and notifications from investment companies.
- Notify team of large cash deposits
- Wire Funds for initial purchases or as part of capital call commitments.
4 - Conduct trading as the Portfolio Manager and Investment Committee direct.
- Liquid trading
- Investment Paperwork for Co-Investments, Direct Deals, & Others as approved.
-------Have a clear understanding of the agreements and paperwork completed.
-------Provide Correct Supporting documentation and confirm trade is processed fully.
-------Maintain clear and organized files for the AOGFX server.
- Paperwork for changes in distribution instructions, redemptions, & updates for the fund.
5 - Provide Trade Details to the Valuation Committee for Notification and Approval.
- Confirm a Valuation Policy is approved and implemented.
- As a follow on, provide all trade details to the Fund Accounting Team at Ultimus.
- Confirm trades are implemented and reflected in the reports and at the Custodian correctly.
6 - Submit marketing collateral to CCO and Distributor for review/approval.
- Coordinate with marketing team/investment team/executive team in the creation/maintenance of fact sheets, quarterly reports, and one-off marketing collateral.
Special Tasks/Projects:
1- Run Point on Proxies as investors may need to vote to approve periodic changes the Board of Directors/ Management Team recommends.
- Review Service Partner(s)
--------Scope of Project
--------Pricing
--------Service Team & Communication Expectations
--------Timeline
- Track Implementation of the project & provide regular updates to the team.
- Confirm in coordination with Ultimus Legal Team that Appropriate Filings are submitted to the SEC.
2 - Provide necessary support and management of the Annual Audit with the Fund's Auditor, in coordination with the Fund Administrator and PFO.
- FYE 9/30: Provide Timeline and Structure for Deliverables for the AOGFX Team
- Track and Maintain List and Provide information to the Auditing Team through their secure site.
- Provide feedback on items where input is needed.
- Attend weekly meetings during the Audit Timeframe (estimated from 10/1- 11/20)
- Update the team as items are submitted or outstanding.
- May conduct and work through a Semi-Annual Review around 3/31 each year as well to ensure the annual audit runs smoothly.
3 - Oversee Quarterly Repurchase or Tender Offers as approved by the Board of Directors in conjunction with the Fund Administrator, Legal Team, and Fund's TA.
- Review offering Documents and Make Appropriate Changes.
-----Confirm dates, # of shares being offered, instructions for submission.
-----Confirm mailing of all documents to investors is completed with the Fund's Admin/Legal Team.
- As the Repurchase/Tender commences, provide regular updates to the Fund Management team on the status of the shares likely to be submitted by asking the TA for regular updates and tracking # of shares outstanding in comparison to stay within levels outlined in the Fund's prospectus.
4 - Coordinate Distribution Calendar is set each year in coordination with the PFO & Fund Accounting Team.
- Confirm cash is available for the payments.
- Confirm all is processed correctly.
5 - Onboard New Platforms/Custodians/Service Providers (as needed)
- Provide necessary documentation and fill out appropriate forms from the new platform/custodian/service provider
- Confirm details with the CEO and have signed before providing.
- Track through to completion.
6 - Valuation Committee
- Monthly Meetings
- Regular Review of new investment policies and periodic review of valuation policies for all investments. This may be conducted through email communication, ad hoc meetings, or during the monthly meetings.
- Provide regular updates to the VC for those investment NAV updates, disclose information that may impact the NAV, or if there are material changes in expected income.
- Be available to support the Annual Audit from the VC perspective.
7 - Attend & Conduct Management Meetings for AOGFX
8 - Coordinate the creation/maintenance of investor documents with Fund Administrator/ Legal.
9 - Quarterly Board Meetings for AOGFX
- Confirm Agenda is set and deliverables are provided ahead of the Board Meetings
- Prepare any necessary documents for the Fund CEO, Portfolio Manager, and others that may be needed.
- Provide feedback and revisions for the materials in conjunction with the Fund Admin/Legal Team.