Position Summary: The Contracts & Grants Writer will assist the efforts of the Department Directors in assessing immediate and long-term needs of the Departments; planning new and expanded programs of service, researching and writing grants; and securing the grant financial funding. This position will also assist the efforts of the Department Director in researching, preparing, and administering Contracts and Agreements for a wide and varied range of services, including the drafting of comprehensive statements of work and related contractual documents.
Critical Tasks: - Shall monitor Notices of Funding Availability (NOFAs), the Federal Register and other notifications of public and private sector resources available to meet high-priority needs of the Gila River Health Care; respond to notifications and inquiries received from administrators and department directors; and share information regarding resource availability with administrators and department directors.
- Shall meet regularly with administrators and directors to review grant opportunities and develop funding priorities. Following review and prioritization, potential funding shall be presented to Executive Leadership and the Board of Directors to maintain consistency of mission with the GRHC's strategic plan, prior to submittal of the grant.
- Shall act as a project leader for all assigned grant applications. Creates time line for grant completion and gathers the necessary information from administrators and directors for grant completion. Performs necessary research to supplement application narrative, budget, or attachments. Facilitates timely updates to leadership on grant application adherence to timelines. Alerts Contract & Grants Director of delays that may affect timelines.
- Shall assist administrators and department directors regarding grants in developing program strategies, goals, work plans (including goals and process objectives & outcomes) staffing plans, and budgets. Realistic time frames for program implementation and sustainability shall be considered and developed.
- Shall facilitate program coordination and optimum resource utilization by serving as a liaison between departments and programs. This may include: meeting with department directors regularly to discuss goals and funding opportunities, and attending department events to gain a better understanding of department activities.
- Acts as a liaison to funding sources, including local, private, county, state and federal agencies. Considers establishing on-going support relationships when approaching foundations as well as one-time gift opportunities.
- Shall review and edit all grant(s) and contract(s) documents for grammatical and informational completeness, review content for clarity, and accuracy.
- Shall bear primary responsibility for the internal workings of all the grant(s) and contract(s) documents. This includes: maintaining a transparent filing system, making copies of grants available to the Contracts & Grants Director, CFO, Finance, Staff Accountant, writing and developing Tribal Resolutions as needed, returning all phone calls and correspondence (written and electronic), and other related tasks.
- Must possess valid Arizona driver's license, good driving record, and be insurable by the GRHC's Insurance carrier.
- Other job related duties as assigned.
- Researches, reviews, and drafts as required contracts and agreements to ensure they are in accordance with applicable budgetary, specifications, regulatory, and Tribal standards.
- Ensures that the contracts and agreement developed for each project are complete, enforceable, and accurately reflect all general and project-specific conditions. The initial duties for this role may at times involve the development of contract/agreement scopes of work, bid forms and bid packages and the preparations of shopping carts for the issuance of contracts.
- Shall meet regularly with Director and other GRHC staff to review contract/agreement opportunities and requirements, including areas of construction, services, capital, and education.
- May act as a project leader for all assigned contract/agreement applications and documentation. Creates time line for contract/agreement completion and gathers the necessary information from related parties to perform the necessary research to supplement the contract/agreement narrative, budget, or attachments.
Required Qualifications: - Bachelor's degree in Business, Journalism or closely related field; equivalent combination of education and experience may substitute.
- At least 5 years previous experience grants and contract writing including responsibility for preparing and submitting annual grant activity reports, coordinating contractual/agreement order requests, substitutions, or revisions (with a minimum 2 years' experience with grant writing and 2 years' experience contract writing)
- Fluent in software such as Microsoft Office Programs. Able to navigate financial and healthcare programs to expedite data mining for proposals and grants, as well as periodic reporting to internal and external stakeholders.