Division Analyst
: Job Details :

Division Analyst

Job Code: 79310BR

Location: Flexible (combination of onsite and remote work), Zuckerberg San Francisco General (ZSFG)

Employee Class: Career

Percentage: 50%

Job Summary

As an important member of the division's central administrative team, the Division Analyst uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of the Rheumatology division at ZSFG. The incumbent must be able to carry out multiple tasks simultaneously while maintaining critical attention to detail. The individual must be diligent, accurate, efficient, and have a strong work ethic. The incumbent must be able to prioritize in a fast-paced environment, independently analyze issues, work with a high level of autonomy, and be exceedingly well-organized and flexible. The position reports to the Division Manager.

The Division Analyst will serve as the main human resources liaison for the division and will independently coordinate with Human Resources regarding all hiring and searches for Academic and Non-Academic Faculty, Post Docs, Visiting Scholars, Affiliates, Lab, Administrative and Finance personnel. This includes communication with ISSO regarding visa issues; monitoring HR reports for limited hires hours and appointment dates, orienting new hires to the division, coordinating with IT for necessary access to systems, credentialing, and troubleshooting other ad hoc human resources issues.

The Division Analyst will also be responsible for administrative operations and facilities coordination for the division, and for miscellaneous financial transactions such as GL verification, financial journals, and funding entry in UC Path. The position will be required to build and maintain relationships with both San Francisco Department of Public Health and UCSF facilities and be able to independently resolve facility issues regarding maintenance and repairs. The position will support the division with organizing special projects and managing events, and independently manage the procurement processes for the division.

Department Description

The UCSF Department of Medicine is the largest department at Zuckerberg San Francisco General (ZSFG) Hospital and the second largest department in the School of Medicine. The Department is divided into 15 Divisions/Centers plus Central Administration and operates 33 outpatient clinics, 4 inpatient services, and 14 consult services. The total annual budget is over $130 million.

The UCSF Division of Rheumatology aims to provide outstanding clinical care while advancing the discipline of rheumatology through cutting-edge research and training of the next generation of academic rheumatologists.

Required Qualifications

• BA/BS with a major in a related field and/or three or more years of experience in administrative analysis or operations management; administration or business; or an equivalent combination of education and experience.
• Thorough knowledge of University rules and regulations, processes, protocols, and procedures for purchasing and personnel management.
• Experienced with Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and internet search tools.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning and contracts and grants regulations.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated record of excellent attendance and punctuality.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and excellence in patient care.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.