Salary : $65,561.52 - $83,678.40 AnnuallyLocation : CITY OF CARSON, CAJob Type: FULL-TIMEJob Number: 2400094Department: PUBLIC WORKSDivision: Right-Of-WayOpening Date: 01/02/2025Closing Date: 1/16/2025 6:00 PM PacificTHE POSITION**THIS POSITION IS OPENED TO FULL TIME AND PART TIME CITY OF CARSON EMPLOYEES ONLY** Job Summary: Under general supervision and in accordance with established procedures, incumbents serve as secretarial support to a Division and/or assigned Commissions. May provide clerical support in the preparation of commission agendas and related materials; attend meetings as needed; distribute agenda packets; complete dispositions and meeting minutes. Provide general clerical support to a Division Manager or equivalent level position. ESSENTIAL DUTIES(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind duties and work assignments.)May serve as secretarial support to a board or commission; prepare the agenda and assemble background materials; transcribes minutes of the meetings, and perform related support services.
May serve as secretarial support to a board or commission; prepare the agenda and assemble background materials; transcribes minutes of the meetings, and perform related support services.Files and maintains a variety of records, forms and correspondence, including personnel-related files.Assists the public and City Staff as required which includes making referrals to appropriate staff. Order and maintain office equipment and supplies as required.Operates a variety of office machines.Processes requisitions for supplies, services and equipment into required ERP system to ensure payment remittance.Maintains supervisor's calendar, schedules appointments, when required.Provide timekeeping and time entry support into required ERP system.Performs related duties as required. QUALIFICATIONSA typical way to obtain the requisite qualifications to perform the duties of this class is as follows:Education and/or Experience:
- Graduation from an accredited college with an Associate's degree in Business, Communications, Office Administration or a closely related field, or 60 semester units or the equivalent of a closely related college level coursework.
- Three and a half (3 ½) years of current increasingly responsible full time paid experience performing clerical work, including at least six (6) months performing secretarial work.
- Experience and/or education in a related field may be substituted on a year for year basis.
Knowledge of:
- Modern office procedures, methods, and equipment.
- Record-keeping and filing techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Letter and report writing techniques and procedures.
- Telephone techniques and etiquette.
- Interpersonal skills using tact, patience and courtesy.
- Proofreading techniques.
- Customer service principles.
- Basic mathematical concepts/functions.
- Division's functions and programs.
Skill and/or Ability to:
- Type 60 net words per minute from clear copy.
- Attend meetings and tape-record minutes; jot down meeting notes, if necessary.
- Prepare agendas and reports.
- Proofread own work and the work of others.
- Perform clerical work with speed and accuracy.
- Must be fully computer literate and able to work in the following formats: Microsoft Word/Office, Outlook, PowerPoint, Database Management (Excel or Access), Publisher or other graphics program; must have outstanding communication skills (written and verbal) and must have the ability to work with culturally diverse groups and individuals (bilingual skills desirable).
- Operate standard office machines including, but not limited to, computer and related software, calculators, and copiers.
- Transcribe from dictating equipment.
- Establish and maintain effective working relationships with others.
- Add, subtract, multiply and divide quickly and accurately.
- Understand and follow oral and written instructions.
- Effectively communicate orally and in writing.
- Exercise judgment and discretion.
- Collect and compile data.
- Learn city government organization, functions and policies.
- Learn, interpret and apply applicable city, state, and federal laws.
- Organize and complete work according to priority.
License and Certificate: Typing certificate of 60 net words per minute obtained within the last 12 months is required at the time of application. WORKING CONDITIONS Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:
- Require talking, hearing, and vision (which may be corrected) to read small print.
- Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
- Perform work which is primarily sedentary and repetitive.
- Is subject to inside environmental conditions.
- May be required to work at a computer terminal for long periods of time.
- May be required to work evenings and/or weekends.
RECRUITMENT PROCESSApplications will be screened and evaluated for relevant training and experience. Applications must be complete and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the examination process which will consist of the following sections:
- Written Exam 50%
- Oral Exam 50%
The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights.Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written and oral examination to be placed on the eligibility list. Passing any/all of the examination sections does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment. Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.OTHER INFORMATIONThe City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) ###-####. APPOINTMENT:Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath. The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment. IMPORTANT NOTICE: THIS POSITION IS PROMOTIONAL AND INTERNAL CURRENT CITY OF CARSON EMPLOYEES:Please do not use your City of Carson email address as part of this application. You must indicate a personal email address to receive communication and/or notices from Human Resources throughout the recruitment process. For more information, please click on the link below.01 1. The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?
02 Which one of the following statements best describes the highest education you earned?Please note: Proof of education (AA degree or higher) must be attached at the time of submission with your application.
- I earned a high school/GED certificate.
- I earned an Associates degree.
- I earned a Bachelor's degree.
- I earned a graduate degree.
03 Have your graduated from an accredited college with an Associate's degree in Business, Communications, Office Administration or a closely related field?
04 Do you have 60 semester units or the equivalent of a closely related college level coursework?
05 Do you have a typing certificate of 60 net words per minute obtained within the last 12 months. (Please note typing certificate must be attached at the time of application)
06 This brings you to the end of your application. Before submitting your application, please make sure you have done the following:1. Read the entire job description and understand the position you are applying for.2. Read the Minimum Qualifications and clearly state your relevant experience and education on your application; including any licenses and/or certificates if applicable. (Note: resumes will not be reviewed in lieu of a completed application.)3. Attach any proof of education, licenses and/or certificates if applicable.4. Completed all sections of the application and answered all questions thoroughly.
Required Question