Location: Oberlin,OH, USA
Job Summary
The Divisional Manager of Budget and Financial Planning at Oberlin College is a full-time, continuing 12-month Administrative and Professional Staff (A&PS) that reports to the Vice President for Finance and Administration.
Responsibilities
The Divisional Manager of Budget and Financial Planning supports the Vice President for Finance & Administration in budgetary and planning functions to ensure the effective and efficient operation of the Division of Finance & Administration. This position requires a high level of professionalism, an ability to learn and understand the priority work of the division and each department and an in-depth understanding of the financial and budgetary aspects of the College. The Divisional Manager will deliver high-quality assistance to the Vice President and the division of Finance & Administration leaders that oversee finance, facilities, human resources, technology and general business operations for the College. This key role performs many diversified and complex financial and business functions of a confidential nature and promotes a culture of excellence and teamwork.
Essential Job Functions
Duties/essential functions may include, but not be limited to the following:
Support for Vice President
* Works closely with the Vice President to prioritize, coordinate, develop and institute fiscal or budgetary policy and procedure changes within the finance divisions.
* Serves as part of the Vice President's leadership team and has sufficient knowledge of budgetary concerns of each of the Finance & Administration divisions to assist the Vice President with appropriate knowledge of necessary funds for resource requests of projects and tasks.
* Supports and maintains the financial goals and priorities of the Division of Finance and Administration, in support of the vision of the Vice President of Finance and Administration.
* Develops and maintains financial key performance indicators for the division and its departments.
* Prepares and develops significant analyses on various budget planning proposals for the Vice President of Finance and Administration.
* Oversees operations, expenses, and compliance reporting related to The Hotel at Oberlin, the Oberlin College Bookstore, and the Apollo Theater.
* Assists with the development and implementation of projects as assigned.
Support for Division Activities
* Directs the divisional budget planning and development process leading to the formulation of the initial operating budget, the appropriation request, and the capital and program requests; evaluates budgetary proposals and provides insights to both the division's leadership team and the Vice President.
* Provides budget management and monitoring support to departments and division at large.
* Analyzes, evaluates, and creates policies/procedures to improve management functions throughout the division.
* Works directly with the leadership of each department within Finance & Administration.
* Liaises with the College's Budget Office in managing and evaluating the overall planning and coordination of the Budget Office to ensure compliance with sound budgeting/accounting standards and practice, and with applicable policies, regulations, and laws.
* Oversees monthly divisional budget reports and regular review of these reports with the Vice President of Finance and Administration.
* Oversees divisional budgeting for personnel.
* Assists with the annual financial auditing processes as appropriate.
Marginal Job Functions Required Qualifications
* Bachelor's degree required (business field preferred);
* Five or more years of experience as financial or budget manager for a senior-level executive OR prior experience in an executive-level or responsible administrative/management position.
* Prior experience in business-related office and higher education preferred (for example, finance or human resources).
* Prior experience supporting facilities operations preferred.
* Advanced competency in Microsoft Office Suite of programs, enterprise resource systems, and other financial systems. Creative use of technology to organize projects is strongly preferred.
* Certificate in project management helpful, but not required.
* Able to exercise a high degree of initiative and independent judgment with minimal supervision or direction, work at a highly professional level, exercise decision-making, and provide direction as empowered by the Vice President. Able to exercise sound judgment in unusual or new situations and in dealing with confidential information.
* Possess exceptional verbal and writing skills to communicate clearly and concisely with authority, confidence, and respect. Must possess excellent customer service and interpersonal skills.
* Competent in general math, accounting, and basic analytics to support financial and budget-related projects and tasks. Must be able to accurately calculate numerical data and use technology to support such calculations.
* High attention to detail and exemplary organizational and analytical skills. Able to manage and prioritize simultaneous and multiple unrelated tasks and plan, develop, and meet timelines
* Possess a strong sense of teamwork, collaboration, and relationship building. Able to establish and maintain effective working relationships. Must be a team player and interact collegially with co-workers and other constituencies. Must be results-oriented and take pride in and be thorough in the quality of work produced.
Desired Qualifications Quick Link for Posting Compensation
Salary will be commensurate with qualifications and experience and includes an excellent benefits package.
Special Instructions to Applicants
A complete application will be comprised of a cover letter and current resume. Review of applications will begin immediately and will continue until the position is filled.