The Document Control Specialist will be responsible for managing the creation, organization, and distribution of documents and records. You will work closely with various departments to ensure that documents are accurate, up-to-date, and readily accessible, while adhering to quality standards and compliance requirements.A successful candidate must be able to:
- Manage, administer, and control documentation workflows and design configuration to ensure timely and accurate submission of documentation to internal teams, vendors, or any external entities requiring specifications.
- Maintains document and change control tracking/submittal/approval process.
- Facilitate the storage, archiving, and retrieval of documents.
- Act as the point of contact for all controlled document requests as well as support during internal/external audits.
- Participate in the implementation of a new document management system as it relates to document storage, retention, and issuance.
- Ensure that company quality system documentation (e.g. policies, procedures, engineer specs, forms, records, contracts, etc.) are adequately approved, controlled, and maintained.
- All other duties and projects as assigned.
A successful candidate will demonstrate:
- Outstanding organizational skills and exceptional attention to detail.
- Superior written and verbal communication ability.
- Excellent time and task management skills.
- Ability to efficiently make updates, corrections, and additions to documentation based upon requests from colleagues (or teams).
- Proficiency with scanning and administrative technology.
- Leverage anticipatory reports for review and accuracy of procedural documents based on the predetermined review date and obtain timely executive approval.
Qualifications:
- Degree in communications, engineering, or equivalent experience.
- Background in technological systems specification sheets and manual production.
- Be versatile in various software applications such as Word, Excel, PowerPoint, Visio, and document control software.
Physical Requirements:
- This position may require the ability to perform tasks that involve sitting, standing, walking, lifting, computer work and other physical activities. Candidates should be able to meet these physical demands with or without reasonable accommodations.
Signature Solar Perks:
- Medical.
- Dental.
- Vision.
- Supplemental life.
- PTO.
- 401(K).
- Company-branded merchandise.
- Community events.
- Company-funded continued education opportunities.
- Discounts and perks through locally owned businesses.
- Free Lunch Fridays!
EEO Statement:
- Signature Solar is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.