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Location Raleigh
Role: Document Conroller
Linxon is a leading engineering, procurement, and construction (EPC) company, creating innovative solutions for complex infrastructure projects. With a global presence and a commitment to excellence, Linxon designs and delivers projects that shape the future of energy and power.
We are currently seeking a Document Controller to join our dynamic team in Raleigh, NC. If you are highly organized, detail-oriented, and passionate about contributing to impactful projects, this opportunity is for you!
Key Areas of Responsibility (KARs):
- Uploading of all deliverables to the Document Management System from Linxon and suppliers.
- Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage, and distribution.
- Distribution of all project documentation as per the company / project procedures; to suppliers, client, and construction sites.
- Manage the receipt and control of all project documentation as per the company / project procedures, from suppliers & client.
- To set up the document management system & document controls process in conjunction with the project team using the Company PIMS, Procore and SharePoint Project Document Management Systems.
- Maintain the MDR that is generated from the clients approved working documents.
- Prepare & collate H&S Files, including technical manuals (O&M) to relevant project requirements.
- Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
- To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.
- Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.
- Contribute to process enhancements related to document management and applies the document management system efficiently.
Position Parameters:
- Delivering to deadlines.
- Alignment with Linxon business code of conduct.
- Develop and foster customer relationships to support the client's documentation requirements.
- Linxon values in day-to-day activities.
- Having a robust and positive working relationship across functions.
- Other Position-Specific Characteristics:
- Hybrid Based position
- Occasional travel within the UK if required
Experience Required:
- Experienced in controlling documents and records for engineering and construction projects.
- Knowledge of automated documentation control packages such as Company PIMS, Procore and SharePoint Project Document Management Systems would be a big advantage although training will be given.
- Computer literacy especially skilled in Microsoft Office, Adobe Acrobat.
- Knowledge of various relevant industry standard client documentation practices.
Competencies/ Skills Required:
- Execution/Senior management support experience.
- Excellent communication skills (Written and Oral).
- Ability to work in a fast-paced environment.
- Excellent attention to detail.
- A good team worker with excellent interpersonal communication skills.
- The ability to think outside the box and move things forward using your own initiative.
- Discretion and the ability to handle confidential information.
Personal Qualities Required:
- High degree of attention to detail.
- Effective communicator.
- Proactive and self-starter.
- Resilient and flexible achiever.
- Passion to succeed.
- Willingness to learn.
- Takes pride in the output delivered.
- Down to earth, hands on, pragmatic.
- Flexibility.
- Personal integrity/honesty.
- Approachable, tactful and polite.
- Confident in your own ability.