Location: University,MS, USA
DOCUMENT COORDINATOR-FACILITIES
The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.
Description
To manage and maintain the repository for all University construction project plans and related
documents.
ESSENTIAL ACCOUNTABILITIES:
* Coordinates the compilation and approval of construction project closeout documents, including AutoCAD files and Building Information Modeling (BIM) 3D models, Operations and Maintenance Manuals, Warranties, etc. Inspects documents for accuracy and completeness, and the coordination of consulting architects, engineers, contractors and suppliers in completing all required information submittals.
* Develops, maintains and serves as the subject matter expert for the Building Information Repository (BIR) database housed on SharePoint. Works directly management, staff and outside entities regarding project information and document workflow.
* Consolidates, and organizes existing historical building documentation. Implements quality control measures to ensure accuracy and completeness of archived and converted records.
* Works with the project manager (PM) to coordinate the public advertisements for completion, and with Facilities and Planning, Design & Construction (PD&C) leadership to coordinate any public notices regarding emergency declarations.
* Develops and administers a formalized program for the security, control, and access of records and documents, including those of historic significance or critically sensitive with respect to safety and security of University assets and personnel.
* Coordinates any submittals of photos and information for monthly Facilities reports. Updates and maintains PD&C's information for monthly Facilities Reports
Hourly Rate of Pay: $19.80 - $25.75 - $32.15 (Commensurate with experience & qualifications).
QUALIFICATIONS:
Associates degree in a related field and six (6) years of related experience. Work experience may substitute for education requirement.
Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession a valid driver's license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR).
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
* Expertise in handling various document management systems to ensure efficient storage, retrieval, and archiving of facility documents.
* Ability to meticulously review documents for accuracy and completeness, ensuring all records are up-to date and error-free.
* Skill in prioritizing tasks and managing time effectively to meet deadlines and maintain efficient document workflows
* Aptitude for identifying issues within document management processes and implementing effective solutions to enhance efficiency
* Competence in using software tools such as Microsoft Office Suite and specialized document management systems to handle documentation tasks efficiently.
Work Schedule: Monday through Friday, 8:00am - 5:00pm (Subject to change to meet the needs of the University).
For more information about UAB Facilities, please visit: www.uab.edu/facilities
UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression or sexual orientation. UAB also encourages applications from veterans and individuals with disabilities.