DUKE-NUS STAFF SPECIALIST, MEDICAL EDUCATION
: Job Details :


DUKE-NUS STAFF SPECIALIST, MEDICAL EDUCATION

Duke University

Location: all cities,NC, USA

Date: 2024-10-01T06:41:17Z

Job Description:

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Support for Director of Global Education

RESPONSIBILITIES WILL INCLUDE:

* Providing administrative support to the Director of Global Education.

* Assisting with the planning, organization, and implementation of Duke-NUS events at Duke including Applicant Days, Recruitment events, Orientation of Duke-NUS students, and symposia.

* Liaising with MedEd IT staff to provide audiovisual and other technical support during Duke-NUS events.

* Assuming primary responsibility for assisting incoming third year medical students from Singapore with the visa application process, background checks through CastleBranch, health insurance etc., and communicating with them regarding requirements and deadlines.

* Enrolling third year Duke-NUS students at Duke into appropriate study programs through PeopleSoft/Oracle.

* Maintaining databases of visiting student information.

* Maintaining organization of confidential student information and sharing this information with relevant offices (Visa Services, Student Health etc.) at Duke SOM.

* Communicating and working closely with colleagues in Singapore and at Duke to acquire, share or clarify information and answer inquiries concerning program activities.

* Scheduling rooms for all Duke-NUS events, such as recruitment events, interview days, and visits, through 25live which is Duke's room scheduling system.

* Assisting with hosting visitors including making hotel, restaurant, and land transportation reservations, scheduling meetings, and creating individual agendas.

* Clearing the Director of Global Education's corporate card and creating expense reports.

* Creating inventory lists of materials we have, and materials needed for our office and Duke-NUS events.

* Purchasing office supplies for the team and beverages for guests through Buy@Duke, Duke's online purchasing system, and making purchases through Amazon and other online vendors as needed.

* Postage duties including mailing large packages of material to Singapore.

* Assisting with quality assurance of curricular materials shared with Singapore, including comparing file structures across systems and documenting inconsistencies

* Planning and scheduling work priorities in accordance with program goals and deadlines.

* Advising supervisor as to the status of current activities and additional or expanded program requirements and making recommendations for solutions to problems identified.

* Partnering with supervisor in developing and improving processes as needed.

* Participating in staff development opportunities.

* Performing additional general duties as needed for Duke-NUS and Medical Education.

DEPARTMENTAL PREFERENCES:

* Strong administrative and office management skills.

* Proficiency with Microsoft Office suite especially Word, Outlook, Teams, and Excel.

* Strong written and verbal communication skills including the ability to communicate effectively with international colleagues and students appreciating differences in culture and dialects.

* Exceptional organizational skills and keen attention to detail.

* Ability to manage multiple priorities and good time management skills.

* Proven record of maintaining confidential information.

* Ability to work effectively with a diverse international team of professionals and students.

* Flexibility in adapting to the needs of an international collaboration for undergraduate medical education.

* Experience with event planning.

* Comfortable with technology and the ability to learn relevant Duke-specific software tools such as Box & 25live.

* Ability to learn and use instructional technology tools as needed.

* Knowledge and experience with video editing tools and procedures.

* Familiarity with online communication tools such as Zoom.

* Ability to work flexible hours occasionally because of 12-13-hour time difference with Singapore.

Education/Training

Preferred Education - Bachelor's Degree

MINIMUM QUALIFICATIONS

Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

Experience

Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications, and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh

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