Location: Omak,WA, USA
Job Summary: To enhance student achievement by ensuring the efficient operation of the school office and providing professional, courteous communication and contact with students, staff, parents, visitors, community, and the media.
Position Work Days: 205
Position Hours Per Day: 8 (Summer hours may vary)
Job Duties:
Provide professional, courteous communication and contact with students, staff, parents, visitors, community, and the media
Greeting parents/visitors/staff
Greeting building substitutes, providing keys, instructions, and materials
Answering phones, transfer calls, take messages, send/receive fax documents
Creating and updating school phone list and intercom list
Communicating with staff via intercom, transfer messages, and all calls over intercom
Scheduling appointments for the principal
Maintaining and scheduling events/activities on calendar
Creating and maintaining daily bulletin
Typing and distributing informational correspondence such as Curriculum Night,
parent conferences, and State testing
Scheduling and coordinating school activities such as student and class picture days
Pacific Science Center presentation
Scheduling and coordinating volunteers for picture days and presentations
Provide clerical duties
Filing and shredding documents
Copying and distributing memos/publications for staff and students
Copying and distributing Student Learning Plans to teachers for fall conferences
Maintaining office machines; callingfor repairs and supplies
Maintaining and updating copy machine access codes for staff and monthly copy counts
Recording and distributing meeting agendas and minutes
Sorting and distributing mail for staff
Creating and updating school phone list and intercom list
Tracking and reconciling staff absences
Calling for substitutes after 7:00 a.m.
Participating in emergency drills during activation of School Campus Emergency Plan
Provide Fiscal Duties
Requesting money from District office for cash boxes
Assigning budget amounts to categories per principal
Creating and inputting purchase order requisitions
Maintaining budget spreadsheets and track all expenditures
Providing printouts to staff of current budget balances
Making reservations for conferences, travel, and accommodations for principal and staff
Processing annual supply order
Distributing and organizing annual office supply order
Maintaining and updating ASE budget
Preparing and recording ASE purchase requisitions
Building Facility Use
Scheduling facility use and posting to monthly calendar
Mailing confirmations of facility use form to patrons after principal confirms usage
Receipting and depositing al/facility use rental money
Issuing keys for facility use; making certain keys are returned after function
Reviewing the security system operation with users
Reporting building maintenance issues to district maintenance
Submitting work orders for keys to be made
Updating and revising fire drills and building maps
Beginning and End of Year Duties
Updating and distributing the staff handbook
Updating recess/lunch schedules
Creating the schedule for recess aides
Mailing back to school letters to students and staff
Updating/mailing Curriculum Night Agenda
Updating staff telephone list, phone tree list, birthday list
Scheduling school/class pictures
Updating and distributing parent/student placement request form, letter, and policy
Updating and distributing student retention letter
Scheduling student transition visits from North and to Middle School
Updating and distributing track and field day events list, parent letter
Scheduling end of year awards assembly
Preparing and ordering end of year awards for students and staff
Scheduling end of year barbeque
Assisting principal with staff check out
Maintaining individual staff inventory on spreadsheets
Sending staff inventory to the district office
Compiling a list of summer maintenance jobs by classroom for custodians
Physical Demands:
The usual and customary methods of performing the job's functions require the following physical demands:
Significant hand and finger dexterity to operate a computer keyboard.
Generally this job requires 50% sitting, 25% walking, and 25% standing.
Surrounded by some noise and disruptive sounds.
Ability to lift, carry, push, and/or pull up to 25 pounds.
Some stooping; minimal kneeling, crouching, and/or crawling
For information on salary and benefits offered, please visit: