Salary: $48,781.00 AnnuallyLocation : Edinburg, TXJob Type: Regular Full TimeJob Number: 2024-02610Department: ELECTIONS DEPARTMENTOpening Date: 11/11/2024Closing Date: ContinuousWork Hours:: Monday - Friday, 8am-5pmStatus:: External AdvertisementOpen Positions:: 1Grade:: 11Advertisement details and/or special instructions:: During Election Season, hours may vary. May need to work nights and weekends. Please attach resume with application.General DescriptionPerforms advanced-level work. Performs specialized duties involved in processing and maintaining voter registration and election information. Assist the Elections Coordinator with election-related duties; perform assigned clerical work such as document processing and/or record keeping. Examples of Work PerformedFormulates the number of election judges statutorily required and assists in the certification process. Sets up election judge schools and helps train judges; assists in the preparation of the Election Judge Manual; assists in the placement of the election judges throughout Hidalgo County; generates pay sheets for the election judges and maintains their mileage records. Prepares specific computer programs and operations for each election which includes: Ballot Assignment Chart, Ballot Distribution Chart, Specimen Ballot Program, Election Judge Program, Polling Place Program, Absentee Voting Program, Student Absentee Voting Program and Incapacitated Program. Prepares monthly report of the Voter Confirmation Program; responsible for resolving all outstanding responses; compiles reports for the NVRA requirements; reviews and makes adjustments on the error report from the State Board of Elections. Designs and produces camera-ready forms and certificates for the election process, which include: Applications to Vote, Voter Registration forms, Absentee Waiver forms, Certificate of Election/Nomination forms, Election Judge Oaths, etc. Prepares the office for in-person absentee voting and co-ordinates the mail-in absentee voting. Responsible for keeping maps accurate and updated for each elected district, adjusting as needed for annexations; also reflecting those changes on the computer voter program; communication is received from officials in various tax districts and shared with the County Director. Inventories and helps in ordering office supplies and election supplies. Responsible for the file maintenance and retention of all election and voter registration documents. Performs complex and varied clerical duties such as classifying, consolidating, summarizing, sorting, filing, and distributing documents and information.Creates and maintains database of temporary personnel records.Processes weekly payroll documentation for distribution to outside vendor for payment. Coordinates with Information Technology (IT) to provide polling place information for the web page. Utilizes computer, calculator, and other standard office equipment to record, store, and retrieve information. Compiles complex and varied reports and correspondence, drawing from a variety of sources within and outside the department. Routinely answers customer questions via telephone and/or in person. Assists with resolving complex and problematic issues and questions. Performs related work as assigned. Education and ExperienceGraduation from an accredited four (4) year college or university with major course work in business administration, computer science, information technology or related field.Two (2) years office/clerical experience.Two (2) years of related experience may be substituted for one (1) year of education.Certificates, Licenses and Registration:Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier. Knowledge, Skills and AbilitiesRequires knowledge of the County community and its organizational structure; knowledge of the Election Code, Tax Laws and Vital Statistics rules and procedures. Ability to read and interpret documents such as tax laws and ordinances, computer program instructions and election law procedures. Ability to write routine reports and correspondence. Ability to speak effectively before the general public or employees of the organization.The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here01 Did you graduate from an accredited four (4) year college or university with major course work in business administration, computer science, or information technology?
02 Do you have two (2) years office/clerical experience?
03 How many years of experience do you have in this field? Required Question