Elementary Administrative Assistant/Receptionist
: Job Details :

Primary Purpose:Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient keyboarding skillsEffective organization, communication, and interpersonal skillsAbility to understand and follow detailed written and verbal instructionsAbility to operate multi-line phone systemBilingual preferredExperience:Preferred two-year clerical experience in office settingMajor Responsibilities and Duties:Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.

Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.

Assist parents, students, and faculty with questions regarding student attendance.

Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Maintain school calendar of events.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.Reception and Phones

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for principal.

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

Assist parents in checking students in and out of school.

Prepare and distribute student identification cards, bus passes, and parking stickers.

Assist with the receipt and distribution of student materials, including homework requests.

Receive, sort, and distribute mail, messages, documents, and other deliveries.Accounting and Inventory

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Provide clerical assistance as needed including assisting with the scheduling of appointments.

Maintain confidentiality.

Supervisory Responsibilities:None.