Emergency Management Coordinator / Grant Writer
: Job Details :

Salary : $62,712.00 - $71,656.00 AnnuallyLocation : WhitehallJob Type: Full-TimeJob Number: 202200173Department: AdministrationOpening Date: 12/06/2024Closing Date: ContinuousPurpose of Position Under the general supervision of the County Administrator, the Emergency Management Coordinator/Grant Writer will design, implement, and coordinate an ongoing emergency management program, pursuant to applicable Federal, state and local laws, rules and regulations as outlined in Wisconsin State Statutes 323 and Trempealeau County Ordinances. Emergency management requires a strong ability to plan, anticipate challenges, and develop comprehensive strategies to address potential disasters. Equally important is fostering relationships and partnerships with community organizations, local governments, and regional agencies, creating a unified approach to safeguard lives and property during emergencies. The Emergency Management Coordinator/Grant Writer position will also provide leadership to helpto transform Trempealeau County through federal, state, and local grant opportunities, and strategic economic initiatives. To help meet the needs of underfunded projects in the county, this position will work closely with leadership in county departments to identify funding and help develop proposals for federal, state, and local grants.Emergency Management 75%Planning (35% Emergency Management, 15% EPCRA)Training and Exercising (25% Emergency Management, 10% EPCRA) Administrative (5% Emergency Management, 5% EPCRA)Response & Recovery (5%)Grant Writing (25%)Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.To successfully perform this position, an individual must be able to possess and maintain the knowledge, skills and responsibilities which are required to perform this job. This position description has been prepared to assist in evaluating duties, responsibilities and skills of the position. It is not intended to limit duties to those listed. It is understood that the supervisor has the right to assign, direct and modify duties and responsibilities listed and that the duties not mentioned that are of similar kind of level of difficulty shall not be excluded. Other duties may be required and assigned by the Sheriff.Emergency Management: Coordinates emergency management activities and programs for the County. Assists and coordinates with County, City, Village and Town elected officials and emergency management contacts in updating and compliance with their individual plans.Updates and maintains the Emergency Operation Plan (EOP) as required by the state.Ensures compliance with the National Incident Management System (NIMS) as required by the state and federal government.Education and Training: directs or coordinates countywide emergency management educational opportunities, training programs, and planning exercises.Assists with coordinating, advising, and administering the activities of the Local Emergency Planning Committee (LEPC); coordinates with industry, businesses and public agencies, all activities related to emergency planning.Develops and coordinates programs and activities necessary for the implementation and administration of the Emergency Planning and Community Right to Know Act (EPCRA).Maintains records of emergency operation and recovery period to satisfy audit requirements; prepares reports on such when necessary or directed.Recommends the annual budget and prepares an annual report on emergency management programs.Disaster or damage response: Performs assessments and documents disaster damage; provides necessary reports to Wisconsin Emergency Management pursuant to required time frames; directs efforts of other agencies involved with post-emergency restoration activities; review claims submitted by a local agency seeking reimbursement for actual reasonable expenses incurred under State Statutes 323 and County Ordinances.On call at all times to respond to emergencies; attend early morning, evening and weekend meetings and events as needed or directed.Ability to communicate effectively orally and in writing; facilitate effective relationships between county law enforcement agencies, fire departments, EMS agencies, hospitals, volunteer disaster service agencies, and all others involved in emergency services; maintain positive relationships with same.Gives recommendation and reviews department policy to comply with federal, state and local laws and regulations, with approval of the Sheriff.Coordinate with the supervisor of Emergency 911 system with County and all other related agencies that participate in the use or planning of the E-911 system.Maintains knowledge of emergency management practices, methods, procedures and policies, through participating in continuing education, training and planning exercises.Plan, promote, organize, and administer and report grants for Trempealeau County EM.Activates and manages the county emergency operations center during disasters and preplanned events.Facilitates and promotes the county's hazard mitigation program by applying for grants, encouraging disaster resilient practices, and monitoring mitigation contracts. Grant Writing : Identify potential funding sources and analyze funder requests for proposals (RFPs), previous awards, and current priorities to assess programmatic, compliance, and operational requirements. Evaluate opportunities and provide recommendations to decision-makers, considering alignment with organizational goals, potential development strategies, challenges, and resources necessary for successful proposal development and implementation.Convene and coordinate interdepartmental teams to develop stakeholder ideas into fundable projects and programs consistent with Trempealeau County priorities/capacity. Determine development strategy, timeline, roles, and tasks required for each opportunity; monitor and adjust as necessary to assure development remains on target.Lead writing of responsive grant proposals and complete required forms, involving internal and external stakeholders as needed; perform all final edits on proposals to ensure competitiveness, adherence to funder requirements, and high-quality proposals.In close collaboration with department leadership and project/community stakeholders, determine funding needs for project activities and develop grant processes and budgets incorporating funder, county, and external partner resources sufficient to successfully carry out projects.Establish and maintain collaborative relationships with community, funder, and grant development resource networks at local, state, and national levels to support grant prospecting, competitive proposal development, partnering opportunities, and identification of policy trends impacting funding.Understands, abides by and enforces Departmental policies and procedures and Trempealeau County employee rules as outlined in the Trempealeau County Employee Handbook.Knowledge, Skills, and Abilities Ability to communicate effectively with diverse populations, both orally and written.Demonstrated skills in planning, organizing, drafting, and documents with a high level of attention to detail. Excellent communication and leadership abilities are essential for coordinating with agencies, stakeholders, and the public during emergencies. Critical thinking, adaptability, and the capacity to make sound decisions under pressure are also vital in managing complex and dynamic situations.Exceptional written communication abilities to craft compelling and persuasive proposals tailored to the funder's priorities. They should possess strong research skills to identify funding opportunities and gather supporting data, as well as attention to detail to ensure accurate and compliant applications.Establish and maintain collaborative relationships with community, funder, and grant development resource networks at local, state, and national levels to support grant prospecting, competitive proposal development, partnering opportunities, and identification of policy trends impacting funding.Conduct research and utilize data systems in support of long and short-term needs assessment and grant development on a diverse array of topics.Training, Experience and Other Requirements Bachelor's degree in Communications, Business or Public Administration, Public Relations, Emergency Planning, or related field, plus two (2) years of experience in government, business, or military service; or a minimum of six (6) years of experience in emergency services, or emergency planning where knowledge, skills, and abilities are met.Knowledge of government organizations, at the State, Federal and Local levels. Laws, rules, and regulations pertaining to emergency management operation, emergency communications systems, nature of hazardous materials and employee supervisory principles.Must possess and maintain a valid driver's license.Completion of Emergency Manager Certification Program required within 2 years of hire, depending on availability of courses offered.Grant writing experience helpful. 2025 BENEFIT SUMMARYTrempealeau county (Regular Full-time/part-time employees) BENEFITNon-Represented Benefit Package for 2025. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.Benefit TypeWhat you receiveEligibleWho PaysMedical*County participates in the State of Wisconsin offered Health Plan. $500 individual / $1000 family deductible. Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is:Single Plan: $107.98/per monthFamily Plan: $264.89/per monthPremiums vary by plan. Other plan networks available.FlexSpending Account(FSA)$500 -Single Health Plan$1000-Family Health PlanCounty contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,300 for medical and $5000 for dependent care per year. Expenses must be incurred 1/1/25 - 3/15/26 and submitted for reimbursement by 5/31/26.PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire(may not be eligible for part-time positions)General EmployeesEmployee contribution: 6.95%County contribution: 6.95%DentalDelta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offer coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance.Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):Single: $32.72 / monthFamily: $81.80 / monthSupplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.VisionDelta Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%Employee: $5.72 / monthIndividual + Spouse: $11.42 / monthIndividual + Children: $12.88 / monthFamily: $20.58 / monthShort-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness/injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 30 days of employmentEmployee pays 100%Cost varies based on age and hourly rate of pay.Deferred CompensationAvailable plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal/State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100%Available through payroll deduction (flat rate or percentage).Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%Cost varies based on age and coverage level electing.Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%Cost varies based on age and coverage level electing.Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%Employee Low: $12.26 / monthEmployee High: $18.52 / monthEmployee plus children,Employee plus spouse andFamily rates also available.Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High Plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%Employee Low: $16.94 / monthEmployee Medium: $24.36 / monthEmployee High: $36.14 / monthEmployee plus children,Employee plus spouse andFamily rates also available.Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%Cost varies based on age, tobacco use and coverage level electing. Rates per Employee, Employee plus children, Employee plus spouse andFamily.Vacation*Accrues per pay period per year as follows.First year of service: 12 days1-4 years of service: 15 days5-9 years of service: 18 days10-15 years of service: 20 days16-20 years of service: 24 days21-25 years of service: 26 days26-29 years of service: 28 days30+ years of service: 30 daysAccrual begins Date of HirePayout Upon Separation100% following 1-year introductory period.Sick Leave*Accrues per pay period up to 12 days per year. Max 960 hours.Accrual begins Date of HirePayout Upon Retirement: 100% max 480 hours.Holidays*New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Two Personal Holidays. Exceptions may be necessary in some County departments.Normally granted Holiday off with pay as listedPayout Upon Separation None.*Exception for certain Sheriff's Office employees for holidays, sick & vacation accrual. Pro-rated benefits for positions less than 40 hours per week. Refer to Human Resources for add01 After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us why you are qualified for this position. Required Question