event administrative support agent
: Job Details :

event administrative support agent.+ san antonio , texas+ posted october 28, 2024**job details**summary+ $22 - $24 per hour+ contract+ high school+ category computer and mathematical occupations+ reference1070366job detailsjob summary:Seeking an Administrative Support Agent to help ensure successful execution of the Event Admin Support program through procedural adherence and management of meeting request processes and delivery of administrative services.Location: M/F remote T/W/Th on site Wiseman Blvd, SA TX, 78251Duration: open ended contract w2Shift: M-F 8 am-5 pm CSTlocation: San Antonio, Texasjob type: Contractsalary: $22 - 24 per hourwork hours: 8am to 5pmeducation: High Schoolresponsibilities:Required Skills -Meeting Support, Outlook, ConveneJob Duties -Key ActivitiesSchedule events that may include materials and manage event data information.Job Requirements -Key ActivitiesPrimary Responsibilities:? Provides administrative support to dealer conference team.? Manages team calendar. Plans and schedules complex team prep and speaker prep meetings to accommodate dealer conference team and others. Uses discretion and judgment to determine the priority of meetings.? Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers/department informed of upcoming appointments and deadlines.? Coordinates meetings with internal associates for conference prep and debrief calls. Schedules meeting rooms, visitor passes and equipment as required. Drafts, collects and distributes supporting documentation (prep docs). May compile minutes and distribute follow up materials as required.? Collaborates with team to place orders for conference booth and literature orders, tracks and ensures delivery to conference venue.? Assist with restaurant/venue sourcing, contract negotiation support and dine-around coordination.? Manage event data collection in database (SFDC, Airtable). Ensure data accuracy as new information is received.? Assist with creating and updating marketing events in salesforce.com.? Assist with T2 requests for attendee lists upload in salesforce.com.? May help update conference prep documentation and ensure timely email communication to team. Develops appropriate formats and checks for grammar, punctuation and spelling.? Assist with shipping collateral to conference venues.? Provides back-up for dealer conference team to monitor team inbox and responds to internal/external inquiries as needed.? Keeps abreast of internal administrative policies, practices and guidelines (e.g., conference call and WebEx best practices, travel and expense guidelines, Office Services processes, etc.).? May work on special projects as assigned.Desired Skills & Experience -Outlook, Convene, Concur, Salesforcequalifications:+ Experience level: Experienced+ Minimum 2 years of experience+ Education: High Schoolskills:+ Administrative (3 years of experience is required)Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ...@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.