The Attendee Experience Coordinator will work closely with the Event Experience Manager to understand the program goals and objectives and provide strong registration support to all assigned programs. The Attendee Experience Coordinator focuses on attendee management, reporting and client needs as outlined by the Event Experience Manager. The coordinator works effectively and efficiently with the internal support teams and external clients and stays in compliance with the corporate and/or pharmaceutical guidelines.What you will do here:
- Follow all client mandated SOPs as required
- Qualify attendee information
- Manage hotel accommodations and changes
- Maintain meeting database with continual updates/changes
- Provide reportable information for your meetings in a timely manner
- Meet deadline expectations
- Manage all attendee communication. Examples include event invitations, reminders, travel letters, communication emails, and surveys
- Provide quality control processes.Examples include GroundManifest vs. A/DManifest,HotelRooming List vs. M&IW Rooming List, M&IW Rooming List vs. A/D Manifest, HCP reporting clean up
- Provide onsite preparation assistance. These services would include, but are not limited to badge layout/production, onsite sign in sheets, onsite reports, registration packet preparation/production, onsite supply preparation/shipment
- Assist in website testing
- Reconcile the rooms portion of the hotel invoice and any expenses in Concur
- Able to travel domestically and internationally
- Provide quality onsite assistance
- Technical Support and/or Digital Production on virtual events
Who you will work with:
- Reporting to a Manager or Director, Attendee Experience, Event Management Services
- Internal team members from multiple departments
- External clients and key stakeholders
What we expect:Details of these areas are shared during interviews and monthly reviews:
- Cultural Excellence
- Role Level Function
- Interpersonal Skillset
What you will bring:
- College degree or equivalent experience
- Minimum 1-3 years of experience in the meetings industry
- Knowledge of virtual and hybrid event options
- Proven excellent oral and written communication skills in both internal and client-facing environments
- Demonstrated track record of successfully managing multiple projects simultaneously
- Experience with database management programs (Cvent or RainFocus preferred)
- Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point)
- Including mail merges, agenda creation, tables, etc. in Word
- Including formatting, utilizing formulas for efficiency (i.e.: concatenating, VLOOKUP, if/then, etc.)
What we provide:
- Competitive salary
- Health, Dental, Vision and Life Insurance options
- 401K plan
- Paid holidays
- Accrued personal time off for vacation and sick leave
- Laptop, additional monitor, and mobile phone
- Global Giveback program for volunteer service
- Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee
Who we are:M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.GLOBAL HEADQUARTERS:10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-###-####www.meetings-incentives.comM&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions