Location: Sacramento,CA, USA
Job Description and Duties
Per CCR 249.3, this job control may be used to fill subsequent vacancies.
Under the direction of the Deputy Manager I, the Event Coordinator coordinates, organizes, and facilitates events at the 7th DAA. and cultivating a welcoming environment for co-workers, visitors and business partners.
* Respond to event inquiries and assist potential customers by providing information about available venues and services.
* Meet with event and activity producers to negotiate rental agreements, determine equipment needs, and finalize event details.
* Work with the CEO and Deputy Manager to create and distribute competition guidelines for various events, providing input and making recommendations for improvement.
* Assist in recruiting judges and volunteers, developing judging criteria, and ensuring the smooth execution of event competitions.
* Compile and process event-related reports, letters, and other documentation in a timely and organized manner.
* Manage financial transactions for events, including receiving and receipting payments, preparing deposits, and maintaining accurate financial records.
* Represent the Monterey County Fair at community functions to promote the fairgrounds as a venue for various events.
* Develop and distribute promotional materials to raise awareness of the Monterey County Fair and its events.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement.
Working Conditions
The fairground is 23 acres of a park-like setting, with livestock, maintenance, grandstand, exhibit buildings. The incumbent works in a office in the Fairground Administrative Office Building. The incumbent will have a workstation with standard office furniture, phone, and computer with various desktop programs. The workstation is equipped with standard office equipment. The office area has a photocopying machine and fax machine. Files with shelves are located throughout the office. Night and weekend work is expected, especially during the annual Monterey County Fair and the Monterey Bay Classic Livestock Show, and occasionally during other events.
Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
* EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION
Additional Documents
* Job Application Package Checklist
* Duty Statement
Position Details
Job Code #:
JC-451939
Position #(s):
014-###-####-999
Working Title:
Event Coordinator
Classification:
EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION
$4,868.00 - $6,093.00
# of Positions:
1
Work Location:
Monterey County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
The 7th District Agricultural Association (DAA), doing business as the Monterey County Fair & Event Center, provides a year-round, safe and friendly environment for educational, cultural, recreational and entertainment experiences that enrich and celebrate the community.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 11/29/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
CDFA - 7th District Ag Assoc
Attn: Human Resource Branch JC-451939
1220 N Street - Room 242
Sacramento, CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
CDFA - 7th District Ag Assoc
Human Resource Branch JC-451939
1220 N Street - Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-451939
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
* Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Kelly Violini
(831) ###-####
...@montereycountyfair.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) ###-####
...@cdfa.ca.gov
California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications
If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.
Additional Information
Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
This position may require a medical clearance.
Alternate Classifications and Training and Development assignments may be considered.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.