Event Coordinator
: Job Details :

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).Working Title:Event CoordinatorInstitution: Rochester Community and Technical CollegeClassification Title:Customer Svcs Specialist IntBargaining Unit / Union:206: AFSCME - Clerical and OfficeCity:RochesterFLSA:Non Job ExemptFull Time / Part Time:Full timeEmployment Condition: Classified - UnlimitedSalary Range: $20.45 - $28.79Job DescriptionThe event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports Facilities, the Regional Stadium/Bubble, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events. Responsibilities and Results

• Promote college event services and venues to potential users for events ranging in size and complexity from small single-day events to large multi-day events. Coordinate the event scheduling process, including assessing client needs regarding space rental, event setup, audio/visual equipment, etc. for both internal and external users. Meet with customers to showcase facilities, negotiate terms, and process facility use agreements, ensure insurance requirements are met, and coordinate account invoicing for external clients. Ensure venue readiness and successful execution of event services.
• Provide support and coordination for scheduled events at the Regional Sports Center and the Regional Stadium/Bubble. Act as a site-lead for events and scheduled work study staff.
• Work with Business Office to balance and reconcile accounts and solve any scheduling or billing issues. Prepare reports and compile data relative to the reservations of venues as requested. Conduct customer survey and utilization reports to be used to better understand overall customer satisfaction and utilization. Prepare for, attend, and participate in regularly scheduled facility event meetings.
• Monitor use of the venue equipment and ensure it is in proper condition for use. Gather information and assist director in preparing reports for equipment and other budgetary needs to be presented as needed. Research new equipment needs and prepare and maintain records for equipment.
• Preform other duties as assigned to ensure the smooth function of the department and maintain the reputation of the organization as a viable business partner.

Minimum Qualifications

• 3 Years experience in event management or a related field
• Working knowledge of facilities management procedures including planning, preparation, implementation and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs and event scheduling software.
• Ability to set up and take down equipment for events, including the moving of tables, chairs, event staging and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Preferred Qualification

• Bachelor's Degree
• Demonstrates negotiation and conflict resolution skills.
• Experience managing or coordinating events.
• Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
• 5+ years customer service experience.

Work Shift (Hours / Days of work)8:00am - 4:30pm / Monday-FridayTelework (Yes/No)NoAboutRochester Community and Technical College (RCTC) is a comprehensive two-year college in the Minnesota State System. RCTC offers over 70 programs in 10 pathways with both liberal arts and career/technical education academic options. Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($150 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.Desired Start Date:10-07-2024Position End Date:10-08-2024Open Date:09-20-2024Close Date:10-02-2024Posting Contact Name:Amanda Renee MelinPosting Contact Email:...@minnstate.edu