Location: Albany,NY, USA
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the Contact tab for the position.
Review Vacancy
Date Posted 11/15/24
Applications Due12/12/24
Vacancy ID173045
* Basics
* Schedule
* Location
* Job Specifics
* Contact
NY HELPYes
AgencySenate, NYS
TitleEvent Coordinator
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $40000 to $45000 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Unclassified Service
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 35
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address 80 South Swan Street
City Albany
StateNY
Zip Code12247
Minimum Qualifications Candidates must have a high school degree or the equivalent. One year of event planning experience is preferred.
Duties Description The Senate Events Department assists Senators and staff in planning public functions, events, visual displays, luncheons, press conferences, hearings and meetings, sponsored by the New York State Senate.
Event Coordinators work with other departments, assisting with obtaining health permits, security clearance, signage, room layouts, media set-up, parking access, and catering needs.
Event Coordinators are multi-skilled employees who work in a team environment and on a daily basis coordinate with graphic designers, maintenance supervisors, loading dock coordinators, caterers, media technicians, and Senator's staff to ensure a successful event.
Responsibilities include:
* Answering calls/emails from staff in a timely fashion;
* Planning and executing event details as provided by the hosting Senator;
* Ensuring the vision of an event comes to fruition by attending the event;
* Working professionally with graphic designers on visuals;
* Using large format printers and laminators to produce these materials;
* Keeping a meticulous record of event details;
* Maintaining close working relationships with other Senate Departments;
* Attending meetings with the Senate Events Manager;
* Working with Event Coordinators on the team to problem solve, brainstorm new ideas, and assist on larger Senate-wide annual events;
* Meeting attendance requirements as established by the office;
* Performing other duties including: proofing documents for events, setting-up spreadsheets with event details, delivering event materials to the Senate Post Office, and additional tasks as assigned by the Senate Events Manager and Director of Senate Services.
Additional Comments Interested candidates should submit a cover letter and resume to ...@nysenate.gov. Submissions that do not include both will not be considered.
This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.
The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Sick time
* Tuition reimbursement
* Vision insurance
* Wellness Program
The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Some positions may require additional credentials or a background check to verify your identity.
Name Hiring Coordinator
Telephone n/a
Fax n/a
Email Address ...@nysenate.gov
Address
Street 80 South Swan Street
City Albany
State NY
Zip Code 12247
Notes on ApplyingInterested candidates should submit a cover letter and resume to ...@nysenate.gov. Submissions that do not include both will not be considered.