Event Coordinator
: Job Details :

Meadowbrook Country Club, located in Chesterfield County, just minutes from Downtown Richmond, is a private, member-owned club known for its exceptional championship golf course and rich tradition of fostering both competitive and recreational play. In addition to the golf program, Meadowbrook offers a comprehensive range of amenities, including dining, aquatics, and fitness facilities, providing a vibrant environment for members and guests. The club is a second home for many, offering a welcoming community atmosphere where friendships and traditions thrive. Position Description Meadowbrook Country Club is seeking a passionate and detail-oriented Event Coordinator to join our team. The Event Coordinator will be responsible for planning, organizing, and executing a wide range of events, including private functions such as weddings and corporate parties, as well as member gatherings. The ideal candidate will ensure that all events are seamless, memorable, and reflect the high standards of Meadowbrook Country Club. Key Responsibilities The key responsibilities include, but are not limited to the following: Event Planning and Coordination: Meet with members and clients to reserve and plan private events, including conducting venue tours, preparing proposals, and creating Banquet Event Orders (BEOs) and diagrams. Collaborate with clients and members to understand event goals, preferences, and budgets. Coordinate with staff, department heads, and vendors to ensure smooth event setup, logistics, and execution. Assist with event setup to ensure all necessary arrangements meet client and club expectations. On-Site Event Management: Serve as the primary point of contact on the day of the event, overseeing all aspects of operations. Ensure event setups are completed according to the Banquet Event Order (BEO), including seating arrangements, décor, and food & beverage service. Address and resolve any issues that arise during the event to ensure a seamless experience for clients and guests. Member Events & Private Events: Coordinate a variety of member events, such as happy hours, holiday celebrations, and family-oriented activities. Oversee the planning and execution of private events for members and external clients, including weddings, corporate parties, and special events. Marketing and Promotion: Promote upcoming member and private events to the club's membership and the local community. Develop event materials such as invitations, flyers, and social media posts. Respond to event inquiries and leads in a timely and professional manner to secure bookings. Administrative and Financial Responsibilities:  Prepare proposals, Banquet Event Orders (BEOs), contracts, and event diagrams for all private and member events. Collect deposits, signed contracts, and all required documents from members and clients hosting private events. Maintain detailed records of event bookings, contracts, and financials for each event. Post-Event Evaluation: Gather feedback from clients, attendees, and staff to improve future event planning and execution. Prepare post-event reports and assist with follow-up communication to ensure client satisfaction. Qualifications Preferred Qualifications Bachelor's degree in Hospitality Management, Event Planning, or a related field preferred. Proven experience in event planning or coordination, preferably in a hospitality or country club setting. Strong organizational, multitasking, and time management skills. Excellent interpersonal and communication skills, with the ability to work effectively with clients, vendors, staff, and department heads. Proficiency in event management software, Microsoft Office Suite, and social media platforms. Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules. Strong attention to detail and problem-solving abilities. Salary & Benefits Salary and benefits are commensurate with experience. This job description provides an overview of the general responsibilities and duties associated with this role. It is not intended to be an exhaustive list of all tasks and qualifications required. Meadowbrook Country Club reserves the right to modify or update job descriptions at any time to meet the needs of the organization. Apply for this position Please complete the form below to apply for the Event Coordinator position. Be sure to attach your resume and cover letter as a single file. First Name * Last Name * Email * Phone * What is your current or most recent position? * Who is your current or most recent employer? * Please combine your cover letter, resume, and any additional materials into one (1) file. The file type must be PDF. * #J-18808-Ljbffr