In order to be considered for this role, after clicking Apply Now above and being redirected, you must fully complete the application process on the follow-up screen. Overview The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives, customer service representation to our guests and logistics of departmental activities relating to events. The Event Coordinator must be available to work an event driven schedule including evenings, weekends and holidays. This role will pay an hourly rate of $17 to $20. For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).This position will remain open until December 31, 2024. Responsibilities
- Act as liaison for the building on event day with all parties involved in the event
- Communicates all event information to the appropriate Departments and staff
- Communicates in a timely manner with each Department Head regarding specific needs and information for each event
- Coordinate event requirements with caterers, clients, and building staff
- Prepare event data sheets for building staff prior to each event
- Present event reviews in weekly wrap-up meeting with all building staff
- Participate in event previews/reviews in weekly Production staff meeting
- Assist in shopping for all backastage catering including setup and cleanup
- Coordinates with all preferred cateres including supervising load in/out and use of any building equipment
- Assist with the scheduling of all house and area managers, EMT, security, and volunteer ushers for all events by preparing Master Event Calendars
- Support the Office of Cultural Affairs to coordinate their rotating art gallery
- Assist Volunteer Coordinator with tasks as assigned
- Serve as Manager on Duty as required by General Manager
- Executes other operational duties as assigned
Qualifications
- 4-year degree from a college or university preferred
- One year experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
- Experience with Microsoft Office products, CAD and Volgistics software preferred
- Demonstrated ability to work in a fast paced, high-pressure environment
- Must be able to sit, stand, or walk for long periods of time.