Event Manager
: Job Details :


Event Manager

University of San Francisco

Location: San Francisco,CA, USA

Date: 2025-01-02T08:12:55Z

Job Description:

Job Title:

Event Manager

Job Summary:

Event Manager(s) will work directly with USF internal client base (Schools, Departments, Associations and/or Organizations) and external clients brought in by USF or independently to manage the creation and execution of client events and programs. The job requires interaction with colleagues on every level University wide, internal vendors (facilities, AV, Public Safety, etc) and external vendors. The Event Manager will initiate contact with clients in an effort to direct planning and provide guidance to affect a seamless event or program. Event Management will include budgeting, contracting vendors and scheduling development. The Event Managers goals are to provide Event Management service so the client's primary focus can be on guests and content. By providing complete Customer Service the Clients Events and Programs will highlight the benefits of the University of San Francisco and the mission statement by which the University follows.

The role reports to the Director of Event Management & Guest Services for the University of San Francisco

Full Job Description:

Event Management responsibilities include:

* Responsible for event management for allocated events or programs on and off campus to include management of staff per event.

* Contracting and managing of vendors to actualize an event/program

* Responsible for maintaining budgets up to $150,000 per event

* Liaise with Event Planners or Administration Staff from all client sources to leverage and consolidate ideas, share resources and communicate opportunities

* Participate in weekly staff management meetings

* Function as an integral part of the team

* Develop event schedules

* Oversee event administrative responsibilities (invoice processing; invitations creations, pre-event tasks, place cards, menu cards, seating, etc.

Skills Required:

* Associates Degree and a minimum of three years prior experience in event management related activities

* Must think strategically; identifies issues and finds a reasonable solution

* Must be able to multi-task and work under tight deadlines

* Prior experience in budget management and event planning

* Excellent oral and written communications skills

* Ability to work flexible schedule

* Proficiency in Excel, Word, Power Point and other scheduling software

* Demonstrated excellent customer service skills

Full-Time/Part-Time:

Full time

Pay Rate:

Salary

Salary Range :

$66,000.00 - $71,000.00 annualized; commensurate with experience

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