Location: Chicago,IL, USA
Basic Function
As part of the Wolters Kluwer Global Business Services division, the Tradeshow & Event Specialist in the Global Event Management team reporting into the Director, Global Event Management, supports the Director in the overall vision of a best-in-class event management team that functions as a shared service across the company. This role will assist the Director with the execution of event plans to support the team's goals and overall growth of the Wolters Kluwer events portfolio. This role will be responsible for supporting the management of events like internal sales meetings, trade shows, executive events, user conferences and incentives that expand the Wolters Kluwer brand in market as well as drive revenue expansion. The Specialist will support the execution of various event project plan under the direction of the event manager leading the specific event.
The ideal candidate will have a high degree of creativity, a customer-centric mindset, ability to listen and lead change, ability to meet deadlines, multi-task, respond to stress constructively, demonstrate discretion & patience, and effective problem-solving skills.
Essential Duties and responsibilities
Responsibilities Include:
* Support the overall goals of the team and organization set by the Director.
* Assist in the management and execution of a corporate events that are executed to the highest possible standards with direction from the event lead.
* Assist in the management of the event details to include the ordering of food & beverage, AV, and dcor. research and coordination of activities, gifts, signage, off-site events, transportation, etc.
* Help the trade show managers with booth logistics to include ordering of show services, collateral, and premiums.
* Help support the ordering of event supplies as needed based on the event.
* Assist the virtual event manager with virtual and hybrid event logistics as needed.
* Assist the event manager lead in the overall development and execution of the event experience.
* Provide onsite support with the overall execution of the event as needed as directed by the Director.
* Provide support to the event manager lead with the final reconciliation of the event expenses in coordination with the Director and the finance team.
Other Duties
Performs other duties as assigned by supervisor.
Job Qualifications
Education:
* Bachelor's degree or experience equivalent required.
Experience:
* 1-3 years of corporate event experience (tradeshows, conferences, corporate meetings, etc)
* Overall event management, branding efforts and onsite execution of event logistics.
* Cvent Event Management and SMM platform experience, a plus
Other Knowledge, Skills, Abilities or Certifications: (First list requirements, followed by preferences.)
* Proven success in working in matrixed organizations.
* Maintain and promote a successful and positive work environment.
* Must have strong communication, presentation and interpersonal skills.
* An exceptional thinker and collaborator, and a proven ability to solve problems and drive change.
* Proven ability to manage multiple tasks/projects simultaneously meet deadlines and communicate effectively across teams.
* Demonstrated customer service, ability to act diplomatically, and collaborate across teams.
* Time and project management skills, superior organization skills and attention to detail.
* Team player, flexible, can-do attitude
* Ability to work well under pressure.
* Experience in supplier strategy and management.
* Computer proficiency in MS Office suite required.
Travel requirements
Travel required as needed for events including some weekends and evenings. Anticipated travel is up to 50% - both domestically and internationally.
Physical Demands
Normal office environment
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They re not intended to be an exhaustive list of all duties and responsibilities and requirements.
Compensation:
Target salary range CA, CT, CO, Hi, NY, WA: $74,550-$103,200
Additional Information:
Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.