Location: Madison,WI, USA
JOB REQUIREMENTS: Job Description JOB OBJECTIVE: The Event and Wellness Specialist will oversee and coordinate the logistics for events hosted at Usona Institute, ensuring smooth operations and a welcoming environment for attendees. This role involves managing event setup, maintaining event spaces, and collaborating with both internal and external groups. The specialist will ensure high standards of service while staying within allocated event budgets. CORE DUTIES: 1. Coordinate event logistics, including registration tracking, payment processing, lodging arrangements, transportation, catering services and event setup. 2. Deliver onsite support during events, fostering a welcoming and professional atmosphere for all attendees, including greeting and assisting guests. 3. Welcome and provide support for guests staying at Usona\'s residences. 4. Ensure that event spaces, including the therapy and hydrotherapy wings, are fully prepared and maintained to meet upcoming needs. Including timely post event clean up in all spaces. 5. Manage the procurement of supplies and catering, and maintain inventory for therapy, hydro, and kitchen areas to ensure we\'re supplies are well stocked. 6. Facilitate logistics and special arrangements for event hosts (internal and external), such as booking therapists or organizing specific setups as needed. 7. Set up and assist with audio-visual equipment to guarantee high-quality presentations and communication during events. 8. Monitor all event activities to ensure they are executed within budget and maintain detailed cost tracking. 9. Collaborate with team members to uphold a high level of service, ensuring a positive experience for all guests. 10. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 11. Embracing and being open to incorporating Emotional & Social Intelligence (ESI) core principles in daily work. 12. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. Minimum of five years of experience in event or hospitality planning. 2. Proven expertise in event coordination or a related field. 3. Exceptional communication and organizational skills with keen attention to detail. 4. Ability to manage and troubleshoot audio-visual equipment during events. 5. Strong multitasking abilities to manage various tasks simultaneously. 6. Competence in working within a set budget and tracking expenditures. 7. Flexibility to work early mornings, evenings and weekends as required by event... For full info follow application link. Diversity is important at Promega. We are proud to be an Equal Opportunity Employer, and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/DDD306D291AD431D Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.